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Product Updates 414, 413, and 412: QR code introduced for direct invoicing (Austrian legislation)

To comply with the latest legal requirements, the QR (Quick Response) code will be provided in the direct invoices that are issued over the counter. The QR code will contain the information of the invoice header, invoice line, and the phantom line. For more information, see QR code.

This enhancement is applicable to the SE1100 – E-Invoice and SE1103 – E-Direct Invoice licenses, and to the Austrian legislation.

The generation of the QR code is implemented via an integration between Exact Globe Next (EGN) and the fiskaltrust.SignatureCloud solution. The fiskaltrust.SignatureCloud solution, which is a product by the Fiskaltrust company in Austria, provides a service platform to register and receive invoice information from EGN, and then return with a generated electronic signature. The received electronic signature will then be printed as a QR code in the invoices.

The following is the process flow of the QR code generation:

Before this feature can be used, users must register for at least one CashBox ID for their cash registers at the Fiskaltrust website. The Cashbox ID is required as a part of the user authentication procedure, and will be provided before the multiuse access token can be issued by the website. For more information, see https://www.fiskaltrust.at.  

The following enhancements have been made:

Company data settings screen

In the Company data settings screen (accessible via System à General à Settings à Company data settings), a new section called E-Signature for direct invoice has been added.

Three fields have been added in the new section:

  • URL – This field is used to store the address of the Fiskaltrust website for the invoice and receipt registration.
  • CashBox ID – This field is used to store the registered CashBox ID. The ID is usually related to the VAT number ID of the company.
  • Access Token – This field is used to store the multiuse security token provided by the Fiskaltrust website. This token is used for the user authentication purpose.

It is important to ensure that the information defined at the fields are accurate and are the same as the information provided in the Fiskaltrust website upon registration. The information will be used to connect to the fiskaltrust.SignatureCloud solution for the submission and registration of the direct invoice information, and to receive the generated electronic signature block when printing the finalized direct invoices.

The connection to the fiskaltrust.SignatureCloud solution will only be established, and the related direct invoice information will only be sent, when all three fields have been defined.

Document settings screen

In the Document settings screen (accessible via System à General à Settings à Document settings), two fields have been added in the invoice and the direct invoice layouts.

In the Database field screen, the following fields have been added in the Header block section, whereas in the Calculation field screen, the fields have been added in the same section and added as the QR code result type:

  • QR Code – This field is used to display the QR code generated by the fiskaltrust.SignatureCloud solution.
  • QR Code: Error – This field is used to display the QR code error message.

Note: The fields are only applicable for printing the direct invoice layout, and not for the direct credit note and credit note layouts.

Invoicing process

When the required fields have been defined in the Company data settings screen and the connection to the fiskaltrust.SignatureCloud solution has been established, the following invoice information will be sent before the electronic signature information can be returned and the QR code can be generated for the direct invoices:

Invoice header

  • debtor number
  • processing date
  • our reference
  • CashBox ID

Invoice line

  • item code
  • item quantity
  • item total amount
  • item VAT rate/percentage

Phantom line

  • quantity
  • VAT amount
  • description

There are few possible scenarios for the final direct invoice process and the electronic signature statuses. The following demonstrates the possible scenarios:

When a direct invoice has been successfully processed and the electronic signature has been returned, the QR code will be displayed in the direct invoice, as follows:

If a direct invoice has been processed but the electronic signature has not been returned, an error message will be displayed in the direct invoice, as follows:

The same information displayed in the processed direct invoice, such as the QR code or the error message, will be used in the reprinting of the duplicate or the invoice history of the direct invoice. If the processed direct invoice does not contain the QR code or the error message, the electric signature information area will be blank.

Note: The direct invoice copy generated from the invoice history will not contain the electronic signature information from the processed direct invoice.

Invoice history overview screen

The E-Signature column has been added to the invoice history overview screen. This column indicates if the processed direct invoices contain the QR code. The direct invoices which have the QR code are indicated by the check mark in the E-Signature column.

 

     
 Main Category: Support Product Know How  Document Type: Release notes detail
 Category: Release Notes  Security  level: All - 0
 Sub category: Details  Document ID: 27.724.878
 Assortment: Exact Globe  Date: 25-05-2017
 Release: 412  Attachment:
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