E-WMS

E-WMS scanner settings - Receipt registration

WMS documentation

Introduction

This document describes the scanner settings for E-WMS Receipt Registration, in menu System, E-WMS, Scanners, Receipt registration settings.

Description

Once scanner settings are defined, these need to be assigned to each device in menu System, E-WMS, Scanners, Scanners. You can use one general settings profile for all devices, or you can set up specific profiles per individual device. Please also read document General notes on scanner settings.

After selecting menu System, E-WMS, Scanners, Receipt registration settings you can create a new profile by pressing New, or edit an existing profile by using Open. You can only delete profiles which are not linked to devices.

Name
Unique code referring to this settings profile (12 characters).

Description
Description of this settings profile (60 characters).

You can jump directly to a specific section:

Submenu
General
Barcode
Location
Quantity
Date registration
Lot number
Free receipts
Scanner - Activesync

Section: Submenu

These settings are available from product update 408. You can disable one of the receipt submenus on the scanner. If both are enabled, a submenu will first show on the scanner after selecting main menu 'Receipts'. When only one of these submenus is enabled, this submenu will be immediately started when choosing main menu 'Receipts'.

Option 'Receipts' refers to guided receipts: purchase orders are first sent picking, the warehouse employee has to select a purchase order to be received, and can select from a list of order lines. In Free Receipts, there is no list of expected orders, the supplier code or purchase order number is just scanned, after which the received items are scanned. This document provides more information on guided and non-guided processes in E-WMS.

When both submenus are disabled, you will see error message 'Please select at least one of the options in section 'submenu' in this screen.

Section: General

Order list sorting
This setting is available from release 410 and configures the sort order of the purchase orders (PO) to be received, in the order list on the scanner. Besides changing the sort order, also the information shown in the order list depends on this setting.

Order number: the default value for this setting and the default sort order in release 409 and earlier. Information shown on the scanner per order: PO number, supplier name
Supplier name: sorts the order list by name of the supplier and next on PO number. Information shown on the scanner per order: PO number, supplier name
Supplier number: sorts the order list by supplier number (creditor code) and next on PO number. Information shown on the scanner per order: PO number, supplier code, supplier name (so 1 row extra per 'order button')
Moment of sending orders: sorts the order list by sequence of sending the orders picking. This is defined by the sequence in which orders are selected (multi-select using shift-click or control-click) in the control center, and in general in chronological order of sending picking. Information shown on the scanner per order: PO number, supplier name

Browse order lines
ASP and CAB (CAB: list only shown once after selecting order).
When enabled, a list of order lines (advice lines) to pick will be shown first, after selecting an order. You have to select a specific line from that list to start receiving. The order line browser only shows once, after selecting the order, unless you select option ''Skip advice line for now" using the STOP button. Then you will see the order line browser again. When disabled, there is no advice what item to receive, after selecting the purchase order. You can then start receiving with any of the ordered items. In the ASP receipts procedure, the setting 'Guided flow' is related to this setting.

Show picked lines
ASP and CAB (except CAB RF). When enabled, a list of the picked lines shows after the receipt is done so you can review your work. The list will only show totals per location per item.

Allow additions
ASP and CAB. When enabled, the 'Add' button will be enabled while scanning receipts (using the OPTIONS button), and the order picker has the possibility to add items which were not ordered. To read back and allow these additional lines being processed, the setting 'Allow additions' in the general settings WMS Sales Order Fulfillment also has to be enabled. When this setting is disabled, the 'Add' button is disabled on the scanner. Please also read: Product Update 404: Change in E-WMS validation when adding items during picking.

Default reference
Available since product update 404 (ASP only), allows you to enter a receipt reference for guided receipts, after all lines for an order are received.
When the setting 'Display which value' is however set to 'Never' then please keep in mind that always the default reference of the purchase order is applied, and not the default reference from these settings. The entered reference will be visible as 'Your reference' on the item transaction card, after processing.

Display which value?
Available since product update 404 (ASP only), refers to the 'default reference' and configures how to apply entry of a reference field:

Default value: present the default reference on the scanner, and allow to change it.
Never: do not ask for input of reference on the hand terminal, the reference of the purchase order will be used as receipt 'your reference'
Empty: ask for reference on the hand terminal, where the default value will be 'empty'

Guided flow
ASP only. This setting determines whether you are scanning received items randomly, or per item in sequence. This affects the validation of 'quantity received'.

Scan per item: once you scan one specific item, it is assumed that you receive that item in total. When receiving less than ordered, you will see the message 'Scanned less. Do you want to close the line?'
Random scan manual differences: you are receiving items randomly. After entry of quantity there is no immediate quantity validation, only when you indicate you are done with the order, then quantities are validated. In case of differences the message 'There are differences' will show, allowing you to edit and change the received lines.
Random scan: you are receiving items randomly. After entry of quantity there is no immediate quantity validation, and also when the order is done, quantities are not validated. Only after reading back and validating through the WMS RF service, or in the control center, quantities are validated according to the WMS settings for Receipts Registration.

Screen layout
ASP and WMSclient only. Please read this section for more information on 'screen layout'.

Readback real-time receipt
ASP only, available from 406, and applies only when real-time transfers is enabled. This setting determines at what moment the scanned receipts can be read back; before or after all these receipts also have been transferred:

After real-time transfers: receipts can only be read back after all receipt lines have been transferred as well. This means that after processing the receipts, in Exact Globe Next you will only see receipt transactions where the receipt location is equal to the transfer target location.
Allow early read back: receipts can be read back as soon as the receipt transaction is 'done' (ready, all lines scanned). This means that in Exact Globe Next you may partly see receipt transactions on the transfer target location (the 'real-time' transfers) and also separate receipt transactions (on the original receipt location) and transfer transactions (issue from receipt location, receipt on transfer target location). Also the received stock may be momentary not available for transfers, during the period between reading back and processing the stock as shelf stock.
Ask user: when ending a receipt transaction on the scanner, the user will see a pop-up screen 'Readback real-time receipt' with options 'After real-time transfers' and 'Allow early read back'. The default choice will be 'After real-time transfers'.

Show stock button
ASP only. Determines whether the hand terminal user is allowed to view item stock on the hand terminal. Before release 406, this setting was named 'RF: browse stock'.

Auto. SKU label screen
ASP only. When using SKU Management, determines if the SKU label screen appears automatically (when you have not printed labels for this item for this order yet). When disabled, you will always have to press the SKU label button manually - this may be more convenient when you are receiving SKU items both as SKUs and as sales units.

Use external SKU nrs
ASP only, available from 405 and applies to E-WMS SKU Management. You can read more about external SKU numbers in this document.
When enabled, you can scan external SKU numbers without having to generate SKU numbers and print labels during the receipt process.
When disabled (default), you will have to generate SKU numbers and print labels from the hand terminal, during the receipt.

S/B number generation
Available since release 404, ASP only, enables the use of Serial/Batch Generation: shows or hides the 'SB' button in the scanner 'options' menu.

Note: S/B number generation cannot be used together with the lot number functionality.

Autoreceive
ASP only, available from 406. Enables or disables the button 'Autoreceive' when scanning receipts on the hand terminal.
Autoreceive provides the possibility to automatically generate serial-, batch- or SKU numbers and generate receipt lines for these. You can find more information in this document.

Entry: receipt date
ASP only. When enabled, you are able to enter a specific receipt date on the hand terminal, after finishing a receipt for a purchase order. After reading back and processing the receipt date, the receipt will be processed with this specific date as receipt date.

Section: Bar code

Scanning combination
ASP and CAB. Please read this document for more details on 'scanning combination' and 'dividing character'.

Dividing character
ASP and CAB. Please read this document for more details on 'scanning combination' and 'dividing character'.

Use EAN128
ASP and CAB. When enabled, EAN128 decoding will be started for any scanned value. Disable this setting when you do not use EAN128 bar codes.
Please also read: how to activate EAN128 barcode scanning in WMS ASP and in WMS CAB.

Focus to next field
ASP only. Please read this document for more information on this setting. This setting is available in this screen from release 409, in earlier releases this was a general scanner setting.

Show barcode summary
Available from product update 404 (ASP and for WMS client only). When enabled, a summary screen will show (in which you have to press Enter or OK) after a scan, when otherwise you would have moved to the next transaction screen immediately. This way you still have a confirmation of what you scanned, before the next scan screen is shown. Typically, this will be the case when you have disabled the setting 'Focus to next field' and scanning a SKU number, or an EAN128 or HIBC bar code.
Please also see this document for more information on this setting.

Section: Location

Default value
You can define a default location where you are receiving goods (receipts dock). Since you can use any warehouse for receipts, there is no validation of the entered location in this screen.
To apply a default receipt location, the setting 'Location/Display which value' will have to be configured to 'Default value' or to 'Never'.

Display which value?
Determines how to prefill the 'location' field in the receipts process, with following options:

Default value: prefills the 'default value' and you are still able to change and scan the location on the hand terminal (ASP and CAB)
Never: prefills the 'default value' and also skips input of the location on the hand terminal. You can only receive on this specific location (ASP and CAB, in CAB the location is also not visible)
Empty: the location field on the hand terminal is always empty and has to be scanned (ASP and CAB)
Advice: prefills the default (main) location of the received item and you are still able to change and scan the location on the hand terminal (ASP and CAB)
Advice + skip: prefills the default (main) location of the received item and also skips input of the location on the hand terminal (ASP, in CAB the default item location is shown but the prefilled value is 'empty')

When working with crossdocking, option 'Default value' or 'Advice' is the best choice.

Section: Quantity

Default quantity
ASP and CAB. Prefills the quantity field on the hand terminal with this value, when the quantity is not prefilled from a scan like an EAN128 bar code. The default value is 0. Leave this value at 0 if you want to avoid just pressing 'Enter' in the receipts process too quickly (and receiving a default quantity). If you often receive items per single unit, it is better to use 'Pivot point' (see below).

Minimum quantity
ASP and CAB. This setting determines the minimum quantity allowed to enter on the hand terminal. This setting is intended to avoid errors on the hand terminal.

Maximum quantity
ASP and CAB. This setting determines the maximum quantity allowed to enter on the hand terminal. This setting is intended to avoid errors on the hand terminal, like scanning the item code in the quantity field by mistake.

Pivot point quantity
ASP only. For pivot point, please refer to this document.

Pivot point batch
ASP only. For pivot point, please refer to this document.
When using pivot point: in combination with 'random scan' (see setting 'Guided flow'), you will remain in the receipt flow for the same item, until your press the 'Next' button . This button confirms that you are done for now with the scanned item.

Section: date registration

These settings determine what serial/batch dates will be registered on the scanner. Please read this document for more information on serial/batch date registration.

Section: Lot number

Note: S/B number generation cannot be used together with the lot number functionality.

In this section you can enable the lot number functionality for this WMS process. The lot number functionality can be enabled for serial and/or batch items for the following WMS processes:

Receipt registration
Stock inventory
Stock transactions
Production Receipts

and is supported for the following actions:

Receiving a serial or batch item with a lot number.
Performing a stock transaction with a serial or batch item and a lot number.
Auto-receiving a serial or batch item with a lot number.
Receiving a serial or batch item with a lot number using GS-128.
Performing a count for a serial or batch item with a lot number.
Performing a production receipt for a serial or batch item with a lot number.
Receiving a serial or batch item with a lot number with scanner settings disabled.
Printing serial or batch numbers with a serial or batch item with a lot number.
Auto-receiving a serial or batch item with a lot number with SKU.

Lot number for batch items
Enable this option if you want to use the lot number functionality for batch items for the receipt registration process.

Lot number for serial items
Enable this option if you want to use the lot number functionality for serial items for the receipt registration process.

Section: free receipts

The settings in this section only apply to using 'Free receipts', in scanner menu [Receipts, Free Receipts].

Scan supplier
ASP and CAB. When enabled, you are able to scan either the supplier number, or the purchase order number.
When disabled, you will have to scan the purchase order number in Free Receipts.

Default warehouse
ASP and CAB. This warehouse is used to find matching purchase order numbers when reading back the receipt, and in case you scanned just the supplier instead of a specific order. When scanning a specific purchase order, the warehouse linked to that order is automatically applied in the receipt.

Display which value?
Refers to 'default warehouse', ASP and CAB. This setting determines how the 'warehouse' field is prefilled on the hand terminal:

Default value: prefills the 'default warehouse' from the previous setting on the hand terminal, but the warehouse can still be changed during the receipt.
Never: prefills the 'default warehouse' from the previous setting and skips input on the hand terminal.
Empty: allows to enter the warehouse during the receipt but with no prefilled value (forced to scan).

When scanning a specific purchase order number, input of 'warehouse' is always skipped and the warehouse linked to the order is automatically applied.

Default reference
ASP and CAB. This setting enables you to enter a default reference for free receipts.

Display which value?
ASP and CAB, refers to 'default reference'. This setting determines if and how the 'reference' is prefilled on the hand terminal, with following options:

Default value: prefills the reference with the 'default reference', but can still be changed during the receipt.
Never: prefills the reference with the 'default reference' and skips input on the hand terminal.
Empty: allows to enter the reference during the receipt but with no prefilled value. The reference can also be left empty.

Section: Scanner - Activesync

These settings are only applied when using the E-WMS CAB client without RF, so when you have to connect to a PC (cradle) to communicate with an E-WMS Control Center.

Validate supplier
This setting determines if you want to validate a scanned supplier number during the receipt, or only after reading back the receipt. When disabled, any supplier code can be scanned during the receipt (existing or not), but this also means you don't have to export supplier master data to the hand terminals. After reading back a receipt, the supplier code is still validated. When enabled, the scanned supplier code is validated on the hand terminal, using the master data previously exported to the hand terminal (menu WMS, Send, Send creditor data).

Validate item code
This setting determines if you want to validate a scanned item code (or scan code) during the receipt, or only after reading back the receipt. When disabled, any item code (not: scan codes) can be scanned during the receipt (existing or not), this also means you do not have to export item master data to the hand terminals. After reading back a receipt, the item code is still validated (but then scan codes are not converted to item codes). When enabled: the scanned item code or scan code is validated on the hand terminal, using the master data previously exported to the hand terminal (menu WMS, Send, Send item data).

Serial/batch
This setting determines how to handle input of the serial/batch number in general. When validation of item codes (see previous setting) was disabled and there is no item master data on the hand terminal, it can not be determined if an item is a serial/batch item or not. Using this setting, you can still configure if you want to enter serial/batch number for all receipts using following choices:

Normal (default value): serial/batch number entry is disabled (you never receive serial/batch items, or you have item master data available on the hand terminal)
Serial: assumes you are always receiving serial number items (entry of serial number per single unit, but can be left empty)
Batch: assumes you are always receiving batch items (entry of batch number for each receipt, but can be left empty)

E-WMS scanner settings - Receipt registration

Introduction

Description

Related documents