Exact Globe+

Booking of costs

Introduction

Costs incurred can be booked to two types of costs - bank costs and costs.

Bank costs are costs that a bank often charges for maintaining and servicing the account or transactions. There are several scenarios involving bank costs. The most common one is that the bank includes an additional line for bank costs in the bank statement. When entering or importing, and processing the bank statement, there is no invoice with which to settle the bank costs. This means that the cash flow transaction will initially be unallocated.

Costs on the other hand refer to all other costs that do not relate to bank costs, and sales/purchase transactions. Booking of cost from Cash flow/Entries/Cash flow is the same as booking of cost from Finance/Entries/Bank/Cash when the payment term uses the Bank Journal and not the General Journal.

To complete the cash flow cycle and to allocate the bank costs/costs to the specific general ledger account, you must edit the unmatched cash flow transaction at Cash flow/Entries/Cash flow and click on Book costs under the Matching & Processing section.

Description

You can fill in the information that you want to process in this screen.

Bank costs

Select Bank costs if you want to write off the receipt (if interest has been received) or payment (if bank costs have been charged) to a specific P&L general ledger account. The default bank cost account is defined at Bank costs under the General ledger section at System/General/Settings/General ledger settings.

Costs

Select Costs when the cash flow transaction does not relate to any purchase or sales invoice (or installment). You can then specify to which G/L account you want to write off this cash flow transaction.

Note: The bank costs amount will only be charged to a single G/L account whereas the costs amount can be charged to not more than three G/L accounts.

Account

This refers to the creditor/debtor account of the transaction selected in Cash flow/Entries/Cash flow.

Type, Currency

This refers to the type and currency code used in the transaction selected in Cash flow/Entries/Cash flow.

G/L

Type or select the general ledger account you want to allocate the costs to. The amount can be divided over three different general ledger P/L accounts.

Amount

When you adjust the amount, the second line will allow you to specify to which general ledger account the remaining amount has to be booked. The sum of the amounts has to be equal to the amount of the cash flow transaction as you cannot leave a difference.

Amount in DC

This is only available if a foreign currency is used. When that happens, it will show the amount in the default currency.

Tax

Type or select the tax code that is relevant to this transaction.

Tax amount

This is only available if a tax code of more than 0% is selected. For example, 19% excluding.

Project

Type or select the project to which you want to allocate the bank costs/costs.

Cost center

Type or select the cost center to which you want to allocate the bank costs/costs.

Cost unit

Type or select the cost unit to which you want to allocate the bank costs/costs.

Item cd.

Type or select the item code to which you want to allocate the bank costs/costs.

Resource

Type or select the resource responsible for the allocated bank costs/costs.

Buttons

Simple/Advanced

Click Simple to hide the advanced criteria. Click Advanced to display the advanced criteria.

OK

Click this to process the information entered.

Cancel

Click this to close the screen and to exit.