Introduction
A competency profile for a job group, job activity, job title, project, or vacancy is a template consisting of a set of competences with norm values assigned. The norm values assigned to a job group, job activity, or job title reflect the acceptable requirements that are needed by the person to perform the job as specified in the job group, job activity, or job title. The norm values assigned to a project are used to define the requirements that are needed by the person to be involved in the particular project.
Meanwhile, the norm values assigned to a vacancy are used to specify the requirements that are needed by an applicant to fulfill the vacancy. A competency profile for a vacancy proves useful during the matching of a vacancy to applicants or vice versa, whereby it can be used to shortlist the most suitable applicants for the vacancy or to shortlist the most suitable vacancies for an applicant. Thus a vacancy must have a competency profile and the norm values of the competences assigned before it can be used to perform matching.
This function is available only if you have set the competency method to Advanced in the general HRM settings. For more information, see Defining HRM General Settings.
At this screen, you can define the competences for a job group, job activity, job title, project, or vacancy.
Menu path
- To maintain the competency profiles of job groups, go to HRM/Setup/General/Job groups and click the description of the job group under the Job group column. Click Competency, and then click the description of the competency profile under the Description column.
- To maintain the competency profiles of job activities, go to HRM/Setup/General/Job activities and click the description of the job activity under the Job activity column. Click Competency and then click the description of the competency profile under the Description column.
- To maintain the competency profiles of job titles, go to HRM/Setup/General/Job titles, define the job level, and click Show. Click the description of the job title under the Job title column, click Competency, and then click the description of the competency profile under the Description column.
- To maintain the competency profiles of projects, go to Project/Reports/Search/Projects, define the relevant criteria, and click Show. Click the project code under the Project column, click Competency in the Monitor section, and then click the description of the competency profile under the Description column.
- To maintain the competency profiles of vacancies, go to HRM/Reports/People/Vacancies, define the relevant criteria, and click Show. Click the ID of the vacancy under the ID column, click Competency, and then click the description of the competency profile under the Description column.
Roles & rights
To maintain the competency profiles for job groups, job activities, job titles, projects, or vacancies, function right 508 – Maintain payroll components is required. Users with the HR role have this function right.
For more details on what you can do with function rights or levels, go to System/Setup/Security/Function rights, select the required module, and then click on the relevant ID. To find out the functions you can perform with a particular role, go to System/Setup/Security/Roles, type in the description, click Refresh, and then click the required link under the Role column.
Button
Edit
Click this to edit the template of the competency profile.
Copy
Click this to copy the template with its set of competences from another job group, job activity, or job title to this template.
Note: This is available only if you are maintaining a competency profile of a job group, job activity, or job title.
Norm value
Click this to define the average value of the competences for the job group, job activity, job title, or project. For more information, see Defining Norm Values of Competences for Job Groups, Job Activities, Job Titles, Projects, and Vacancies.
Note: This is available only if you are maintaining a competency profile of a job group, job activity, job title, or project.
Review
Click this to view the competency profile of the vacancy with its ratings assigned.
Note: This is available only if you are maintaining a competency profile of a vacancy.
Profiles
Click this to return to the list of competency profiles for the job group, job activity, job title, or project.
Close
Click this to exit.
Description
General section
Job group / Job activity / Job title / Project / Vacancy
This displays the code and description of the job group, job activity, job title, project, or vacancy, depending on the competency profile that you are maintaining.
Profile section
Description
This displays the code and description of the job group, job activity, job title, project, or vacancy.
Start date
This displays the start date of the profile.
Competency section
This section displays the competences defined for this job group, job activity, job title, project, or vacancy.
Add
Click this to define the competences for the job group, job activity, job title, project, or vacancy.
Once you have clicked Add, the Competence groups screen will be displayed. You can select the required competency group to be added to the profile of the job group, job activity, job title, project, or vacancy. Once selected, the Competency section will display the competences that are grouped under the selected competency group. A competency profile must not have a competence with the same code in a different level or group. For example, if the first competency group added has a competence with code “001”, you cannot add another competency group which also has the competence with code “001” to the profile.
See the following screen for an example:
The competence that has a green check mark under the Linked column indicates that the competence is already linked to the job group, job activity, job title, project, or vacancy and that a value can be assigned for the particular competence. To link a competence that is currently not linked to the job group, job activity, job title, project, or vacancy, click 
under the Link column. If you want to remove a competence from the profile, click 
under the Delete column.
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