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Product Updates 415, 414, 413, and 412: Spesometro 2017 in XML is now supported (Italian legislation)

As of January 2017, Italian companies are required to submit their invoices electronically in the XML file format on a quarterly basis. To comply with the latest legal requirements, the following enhancements have been made to Spesometro for year 2017.

VAT maintenance screen

In the VAT maintenance screen (accessible via System ? General ? Countries ? Tax codes), a new field called Nature of payment, has been added under the General tab. At this field, you can select the nature of payment for the transactions made for a specific VAT code.


The options available for selection at Nature of payment are as follows:

  • N1 – Escluse ex art. 15.
  • N2 – Non soggette.
  • N3 – Non imponibili.
  • N4 – Esenti.
  • N5 – Regime del margine.
  • N6 – Inversione contabile.
  • N7 – IVA assolta in altro stato UE.

Note: The Nature of payment field will be enabled only when the VAT percentage is “0”, or if the VAT is a charge type.

Invoice list screen

In the Invoice list screen (accessible via Finance ? Reports ? Italian functionality ? Multipurpose communication), the following have been introduced:

  • the Type section has been added, with two options available for selection,
  • the Status field has also been added, which is available when the Advanced button is clicked,
  • the Representative option has been added to the Sender field in the Output tab, and
  • the ID and Position fields have been added, and are available when the Change button is clicked. 


Type section

Under the Type section, two options are available for selection:

  • Spesometro – Select this option to generate the invoices in the text file format. (Existing)
  • Spesometro 2017 – Select this option to generate the invoices in the XML file format. 

Status field

At the Status field, three options are available for selection. The selected option will determine how the transactions are displayed in the Results tab:

  • New – Select this option to display invoices that are newly created.
  • Sent – Select this option to display invoices that have been submitted.
  • All – Select this option to display invoices of all statuses. 

Output tab

In the Output tab, representatives can now be selected at the Sender field. By selecting Representative, the Company name: (Representative), and Representative: Fiscal code fields will be enabled, and are mandatory for the XML submission.


Change button

The ID and Position fields are available when the Change button is clicked, and are required to be defined when generating a correction file for new and submitted invoices in the Results tab. The following are the descriptions for the fields:

  • ID – Define this field with the required identification to identify the invoices that are related to the correction.
  • Position – Define this field with the required position to identify which invoice is due for correction. 

XML file generation

The Spesometro reports can now be submitted electronically in the XML file format. For more information, see Type section.

The following are the changes that have been made to support this enhancement:

Document types for XML

The Type field has been added under the Document section, which is available when the Generate button is clicked.

At Type, the following options are available for selection:

  • Normal – Select this option to generate the normal document type.
  • Corrections – Select this option to generate the correction document type. 

When Final is selected at Print: Type, and Corrections is selected at Document: Type, a validation will be performed to check if the file ID and the position of each selected invoice have been defined. If the file ID and the position of an invoice have not been defined, and the Generate button is clicked, an error message will be displayed as follows:


If multiple invoices have been selected for correction, and some of the invoices do not have the file ID and position defined, the same error message will be displayed and no correction file will be generated until the file ID and position have been defined for all of the selected invoices.

It is important to note that only one correction file can be generated for an invoice at a time.

XML blocks for transaction types

When Normal is selected at Document: Type, and the Generate button is clicked, the XML file will be generated with the designated blocks depending on the types of transactions.

The table below lists the transaction types and the corresponding XML blocks:

Transaction type

XML blocks

Sales transactions

DTE

Purchase transactions

DTR

Cancellation file

ANN

XML elements for correction files

Corrections can be submitted for sales and purchase transactions, and the file ID and position values that have been defined in the selection screen will be displayed in the XML file as follows:

XML for cancellation files

XML files that have been generated and submitted can be canceled in the Files tab.

By selecting a file in the tab, and then clicking the Cancel button, the following selection screen will be displayed and the required information must be defined to cancel the submitted file:

The ID field is mandatory and must be defined before the cancellation can be performed. The Position field is disabled as the cancellation affects the whole XML file. Click OK to proceed.

Once the cancellation has been generated, the whole previously submitted XML file will be cancelled, and will be listed in the Results tab as a new transaction.

For more information, see Product Update 403: SPESOMETRO reports supported (Italian legislation) and Product Updates 412, 411 and 410: Spesometro enhanced for 2016 (Italian legislation).

     
 Main Category: Attachments & notes  Document Type: Release notes detail
 Category:  Security  level: All - 0
 Sub category:  Document ID: 27.730.700
 Assortment: Exact Globe  Date: 14-08-2019
 Release: 415  Attachment:
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