Creating and modifying bank accounts
Menupaths
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Modules ➔ HRM ➔ Reports ➔ People ➔ Search
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Click People hyperlink in the left menu, or click Me in the toolbar.
Introduction
On this page, you can create bank accounts.
Roles and rights
To create or modify bank accounts, the professional role or function right 349 – View HRM financial information in organization chart is required. Users with the General manager, Controller, F&A staff, HR, and HR assistant roles have this function right.
Note:
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For more details on function rights, go to Modules ➔ System ➔ Setup ➔ Security ➔ Function rights.
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For more details on roles, go to Modules ➔ System ➔ Setup ➔ Security ➔ Roles.
What version are you using?
The information in this document is applicable to product update 254 and higher. If you have versions lower than this, certain features explained here will not be applicable.
How do I create bank accounts?
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Define the search criteria, click Show, and then select the required person in the Name column to display the personal card. Alternatively, click the People hyperlink in the left menu or click Me in the toolbar to display your own personal card.
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Under the Monitor section, select Bank accounts.
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Click New.
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Define the required fields.
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Click Save, and then Close to exit.
Keep in mind:
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All fields marked with the “!” icon are mandatory.
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An account payable is required before a bank account can be created. If the account payable for the employee or creditor has not been created, the Financial section will be displayed after you have clicked New. The message “Account payable is required before creating bank account” will also be displayed. Define the fields under the Financial section, and then click Save. Continue with steps 4 and 5 above.
How do I edit bank accounts?
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Define the search criteria, click Show, and then select the required person in the Name column to display the personal card. Alternatively, click the People hyperlink in the left menu or click Me in the toolbar to display your own personal card.
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Under the Monitor section, select Bank accounts.
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Select the required bank account in the Number column.
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Click Edit. Make the changes.
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Click Save, and then Close to exit.
How do I delete existing bank accounts?
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Define the search criteria, click Show, and then select the required person in the Name column to display the personal card. Alternatively, click the People hyperlink in the left menu or click Me in the toolbar to display your own personal card.
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Under the Monitor section, select Bank accounts.
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Select the required bank account in the Number column.
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Click Edit.
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Click Delete, and then Yes to confirm the deletion.
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Click Save, and then Close to exit.
How do I add existing bank accounts to personal cards?
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Define the search criteria, click Show, and then select the required person in the Name column to display the personal card. Alternatively, click the People hyperlink in the left menu or click Me in the toolbar to display your own personal card.
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Under the Monitor section, select Bank accounts.
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Click New, and then click Add existing.
Alternatively, you can link existing bank accounts while you are modifying bank accounts. To do so, under the Bank accounts section, select any bank account in the Number column, click Edit, and then click Add existing.
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Under the General section, select the required bank account at Number.
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Click OK. Define the fields.
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Click Save, and then Close to exit.
Buttons
Close
Click this to exit.
Save
Click this to save the entry for the bank account.
Save + New
Click this to save the entry for the bank account and create another bank account.
Note: This button is available only if you are creating a bank account.
Delete
Click this to delete the bank account.
Note: This button is available only if you are modifying a bank account.
Add existing
Click this to add the details of an existing bank account to the entry.
Fields
Financial section
Note: This section will be displayed if the account payable for the employee or creditor has not been created.
A/P
Type or select the account payable code. The account payable code of the employee is usually the employee ID while the account payable of the creditor is usually the creditor ID.
Name
Type the name of the creditor or employee for the account payable. The name filled in must be the name of the employee or creditor as per the name registered with the bank.
Payment type
Type or select the payment type for the employee or creditor.
Payment condition
Type or select the payment condition code for the employee or creditor.
Currency
Type or select the currency code for the employee or creditor.
Credit line
Type the credit line or limit for the employee or creditor.
Discount
Type the discount to specify the percentage of discount allocated for the employee or creditor, if available.
VAT number
Type the value-added tax (VAT) number of the employee or creditor, if available. A VAT number is used for VAT collection by the tax authority.
General section
Number
Type the bank account number. This is mandatory. When the IBAN International Bank Account Number option or a predefined bank account type with the check type set to “IBAN” is selected at Type, this field will be automatically disabled. It will be prefilled with the IBAN code defined at IBAN under the Details section once saved.
Note: This information cannot be edited if you are modifying a bank account. For more information on defining bank account types, see Creating and modifying bank account types.
Type
Type or select the bank account type of the bank account.
Note: This information cannot be edited if you are modifying a bank account.
Account: Default
Select either Bank account 1 or Bank account 2 to specify that the bank account is used for payroll processing. A bank account with a default account will have its information stored in a different table compared to a bank account without a default account.
Address section
Bank name
Type the name of the bank that the bank account belongs to.
Address 1
Type the address of the bank.
Address 2
Type the second line of the address of the bank, if available.
Address 3
Type the third line of the address of the bank, if available.
Postcode / City
Type the postcode and then the city of the bank.
Country
Type or select the country code of the bank. This field will be prefilled with the first two letters of the IBAN code defined at IBAN under the Details section, if left blank.
Details section
Currency
Type or select the currency code for the bank account.
IBAN
Type the International Bank Account Number for the bank account. The first two letters must match the country code defined for the bank address at Country under the Address section. The IBAN code must correspond with the existing bank account number predefined at Number under the General section for all countries except for Belgium, Germany, and Hungary. Otherwise, an error message will be displayed.
Note: For more information on the general validation rules for IBAN, see http://www.iban-rechner.eu/ibancalculator/iban.html and http://en.wikipedia.org/wiki/International_Bank_Account_Number#Validating_the_IBAN.
BIC code
Type the Bank Identifier Code of the bank account.
SWIFT code
Type the SWIFT code of the bank. The SWIFT code refers to the Society for Worldwide Interbank Financial Transaction code. SWIFT is the registration authority for the assignment of Bank Identifier Codes (BICs) and for the publication of BICs in the BIC Directory.
Bank: Code
Type the bank code of the bank. This field is used in certain export formats.
Branch code
Type the branch code of the bank. This field is used in certain export formats.
Account number bank
Type the account number of the bank.
Related documents
| Main Category: |
Attachments & notes |
Document Type: |
Online help main |
| Category: |
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Security level: |
All - 0 |
| Sub category: |
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Document ID: |
15.640.762 |
| Assortment: |
Exact Synergy Enterprise
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Date: |
10-04-2020 |
| Release: |
254 |
Attachment: |
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| Disclaimer |