Exact Globe+

Viewing creditor cards

Menu path

Finance ➔ Accounts payable ➔ Cards

Introduction

This screen displays the financial transactions that are related to the creditor card. You can also filter the transactions to show only those that are required.

What version are you using?

The information in this document is applicable to product update 407 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I view the creditor card?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.

How do I print the financial entries of the selected creditor account?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Click Print.

How do I export the financial entries to Microsoft Excel?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Click Export.

How do I view the graph of the creditor account?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Click Graph.
Select the options.
Click Start.

How do I view the details of the financial entry for the selected general ledger account?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Select the general ledger account.
Click Zoom.

Keep in mind: The Zoom button is enabled only if a general ledger account is selected, and displayed only if the All option at Display is selected.

How do I add or view the notes for the financial entry?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Select the financial entry.
Click Note. For more information, see Creating and maintaining notes.

Keep in mind: The Note button is displayed only if the Card option at Display is selected, and enabled only if a financial entry is selected.

How do I attach or view the document for the financial entry?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Select the financial entry.
Click Attachment. For more information, see Viewing attached documents.

Keep in mind: The Attachment button is displayed only if the Card option at Display is selected, and enabled only if a financial entry is selected.

How do I view the outstanding invoices of the creditor account?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Click Ageing.

How do I view the payment specification of the creditor account?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Select the financial entry.
Click Payment specification.

Keep in mind: The Payment specification button is displayed only if the Payables or Invoice list option at Display is selected, and enabled only if a financial entry is selected.

How do I view the details of the financial entry?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Select the financial entry.
Click Details.

Keep in mind: The Details button is displayed only if the Card, Payables, or Invoice list option is selected, and enabled only if a financial entry is selected.

How do I export the invoices to be received to Microsoft Excel?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Click Logistics.

Keep in mind: The Logistics button is displayed only if the Card option at Display is selected.

How do I view and edit the details of the creditor account?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
Click Maintain. For more information, see Creating and maintaining accounts payable.

How do I match the invoices with the payments?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Click Match. For more information, see Matching payments or receipts to invoices.

How do I update the financial entries?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Select the financial entry.
Click Change. For more information, see Changing transactions.

Keep in mind: The Change button is displayed only if the Card option at Display is selected, and enabled only if a financial entry is selected.

How do I view, edit, or create financial entries?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Select the financial entry.
Click Entry. For more information, see Creating and maintaining general journal entries.

Keep in mind: The Entry button is displayed only if the Card option at Display is selected, and enabled only if a financial entry is selected.

How do I view or update the financial transaction details in the Transaction screen?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Select the financial entry.
Click Our ref.

Keep in mind: The Our ref. button is displayed only if the Card, Payables, or Invoice list option at Display is selected, and enabled only if a financial entry is selected.

How do I view or update the financial transactions in the Your ref screen?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Select the financial entry.
Click Your ref.

Keep in mind: The Your ref. button is displayed only if the Card, Payables, or Invoice list option at Display is selected, and enabled only if a financial entry is selected.

How do I view or update the financial transactions in the Terms screen?

In the Finance > Accounts payable > Cards screen, define the search criteria.
Click Search.
Select the creditor account.
Click Display.
In the Creditor card screen, define the search criteria.
Click Refresh.
Select the financial entry.
Click Payment reference.

Keep in mind: The Payment reference button is displayed only if the Payables or Invoice list option is selected at Display, and enabled only if a financial entry is selected.

Fields

Click this to hide or expand the search criteria.

Date/Reporting date/Financial year

Type or select a date or a range of dates, or a financial period or a range of financial periods linked to the creditor account. Select the All check box to display the financial entries with any date.

Note: The label of the field will depend on the range selected at Range.

Display

Select one of the following options to specify the display type accordingly:

Card — Select this option to display the transaction lines of the selected creditor account.
Payables — Select this option to display the outstanding payments, purchase invoices, credit notes, and others of the selected creditor account.
Invoice list — Select this option to display the invoice lists of the selected creditor account.
All — Select this option to display all the financial entries related to the transaction lines.

Group by

Select one of the following groups to display the search results accordingly:

None
Our ref.
Your reference
Payment reference
Order number
Run number
Match ID
Cost center
Cost unit
Person
Payroll component
Project
G/L
Journal
Offset account
Period
Selection code
Currency
Date
Week
Month
Quarter
Year
Our ref.+Entry number

Note:

The buttons will be displayed based on the Group by that you have selected. None displays all the buttons.
The options at Group by will depend on the option selected at Display.

Transaction

Select one of the following transaction types to display the search results accordingly:

All
Purchase invoice
Purchase credit note
Payment
Cash Receipt
Fulfillment
Returns: fulfillment
Receipt
Returns: receipts
Counts
Payroll
Revaluation
Disposal
Other
Reversal entry

By default, All is selected.

Note: This field is not enabled if the Invoice list option at Display is selected.

Range

Select one of the following date types to display the search results accordingly:

Date
Reporting date
Period
Fulfillment date

Note: The date type available for selection will depend on the option selected at Display.

Unprocessed

Select this check box to display the search results according to the unprocessed entries.

Note: This check box is displayed if the Card or All option is selected at Display.

Show opening & closing balance

Select this check box to display the opening and closing balance of the creditor card based on the defined date or reporting date range.

Note:

This check box is displayed only if the Card option at Display is selected, and the date range is defined at Date or Reporting date.
This check box is also displayed if the Payables option at Display is selected, the date range at Date or Reporting date is defined, and the Show: Matched & Unmmatched check box is selected.

Payments in transit

Select one of the following payments in transit to display the search results accordingly:

Including
Payments in transit
Excluding

For more information on payments in transit, see Overview of payments in transit.

Note: This field is displayed only if the Payables option at Display is selected.

Invoices to be received

Select this check box to display the search results according to the purchase orders or received items that are yet to be invoiced.

Note: This check box is displayed only if the Payables option at Display is selected.

Show: Matched & Unmatched

Select this check box to display the search results according to the matched and unmatched invoices and payments for the specified date.

Note: This check box is displayed only if the Payables option at Display is selected. The Opening balance for the creditor account will is also be displayed if the Show: Matched & Unmatched check box is selected.

Show: Analytical values

Select this check box to display the search results based on the analytical values for the project, cost center, or cost unit.

Note: This check box is displayed only if the Payables option at Display is selected.

Purchase invoice

Select this check box to display the search results according to the transaction type of the purchase invoice.

Note: This check box is displayed only if the Invoice list option at Display is selected.

Matching transactions icon

Click this to display only the matching transactions of the selected creditor account.

Note: This button is displayed only if the Payables option at Display is selected, and the Show: Matched & Unmatched check box is selected.

Other discounts

Click this to view the other discounts for the transaction type with discount or surcharge.

Note: This button is displayed only if the Payables option at Display is selected, and enabled only if the Discount/Surcharge transaction type is selected.

Search icon

Click this to search for the entries based on the defined criteria.

Note: This button is displayed only if the Card option at Display is selected.

Rows

Type the number of rows to be displayed for each list of entries. If you have set the default number of rows to “10”, then 10 rows will be displayed. Therefore, if you have more than 10 rows listed, the Previous and Next buttons will be enabled.

Note: This button is displayed only if the Card option at Display is selected.

Click this to return to the previous list of entries.

Note: This button is displayed only if the Card option at Display is selected.

Click this to display the next list of entries.

Note: This button is displayed only if the Card option at Display is selected.

Filter icon

Click this to expand or hide the following search criteria:

Filter

Select the required option to filter the search that starts with or contains a certain letter or word.

Our ref.

Type the our reference number to display the entries with the our reference number.

Your reference

Type the your reference number to display the entries with the your reference number.

Order

Type the order number to display the entries with the order number.

Entry number

Type the entry number to display the entries with the entry number.

Description

Type a full or partial description to display the entries that match this description.

GL account

Type or select a general ledger account to display the entries with the general ledger account.

Debtor

Type or select the debtor to display the entries for the debtor.

Note: This field is enabled only if the All option at Display is selected.

Journal

Type or select the required journal number to display the entries with the journal number.

Note: This field is enabled only if the Card or All option at Display is selected.

Person

Type or select the required person to display the entries for the person.

Note: This field is enabled only if the Card or All option at Display is selected.

Item

Type or select the required item code to display the entries with the item code.

Note: This field is enabled only if the Card or All option at Display is selected.

Project

Type or select the required project to display the entries with the project.

Note: This field is enabled only if the Card, Invoice list, or All option at Display is selected.

Cost centre

Type or select the cost center to display the entries with the cost center.

Note: This field is enabled only if the Card, Invoice list, or All option at Display is selected.

Cost unit

Type or select the cost unit to display the entries with the cost unit.

Note: This field is enabled only if the Card, Invoice list, or All option at Display is selected.

Warehouse

Type or select the required warehouse to display the entries with the warehouse.

Note: This field is enabled only if the Card or All option at Display is selected.

Currency

Type or select the required currency to display the entries with the currency.

Selection code

Type or select the required selection code to display the entries with the selection code.

Note: This field is enabled only if the Card or All option at Display is selected.

Amount

Select one of the following conditions to display the search results accordingly:

All
equal to
not equal to
less than
less than or equal to
greater than
greater than or equal to
between
not between

Results section

This section displays the entries based on the search criteria.

Note: If the Show: Matched & Unmatched check box is selected, the actual payment date of the sales or purchase invoice will be displayed in the Date paid column in the results section.

Foreign currency icon

Click this to group and display the transactions by currency if more than one currency is created.

Note: This button is displayed only if the Card or Payables option at Display is selected.

Payments and Receipts icon

Click this to view the payments and receipts of the financial entry.

Note: This button is displayed only if the Invoice list option at Display is selected.

Buttons

Refresh

Click this to update the results according to the search criteria.

Print

Click this to print the financial entries of the selected creditor account based on the search criteria.

Export

Click this to export all the displayed financial entries to Microsoft Excel.

Graph

Click this to view the graph and data for the creditor account based on the individual month or cumulative months in Microsoft Excel.

Zoom

Click this to view the details of the selected general ledger account.

Note: This button is available only if the All option at Display is selected, and enabled only if an entry in the transaction line is selected.

Note

Click this to add a note, or view existing notes for the financial entry. For more information, see Creating and maintaining notes.

Note: This button is available only if the Card option at Display is selected, and enabled only if an entry in the transaction line is selected.

Attachment

Click this to attach a document, or view the documents that are attached to the financial entry. For more information, see Viewing attached documents.

Note: This button is available only if the Card option at Display is selected, and enabled only if an entry in the transaction line is selected.

Ageing

Click this to view the outstanding invoices of the selected creditor account.

Payment specification

Click this to view the payment specification of the selected creditor account.

Note: This button is available only if the Invoice list option at Display is selected, and enabled only if an entry in the transaction line is selected.

Details

Click this to view the Purchase invoice screen of the selected entry.

Note: This button is available only if the Card, Payables, or Invoice list option at Display is selected, and enabled only if an entry in the transaction line is selected.

Logistics

Click this to view, and export the invoices to be received entry or entries to Microsoft Excel.

Note: This button is available only if the Card option at Display is selected.

Maintain

Click this to edit, or view the selected creditor account. For more information, see Creating and maintaining accounts payable.

Match

Click this to match the invoice(s) with the relevant payment(s). For more information on matching entries, see Matching payments or receipts to invoices.

Change

Click this to modify, or update the selected entry with different criteria. For more information, see Changing transactions.

Note:

This button is available only if the Card option at Display is selected, and enabled only if an entry in the transaction line is selected.
The Transactions section is displayed when Advanced in the Change screen is clicked. Click Simple to hide the Transactions section.

Entry

Click this to display, edit, or create an entry. You can also perform further actions to display and maintain the entry card, or create a new creditor card. For more information, see Creating and maintaining general journal entries.

Note: This button is available only if the Card option at Display is selected, and enabled only if an entry in the transaction line is selected.

Our ref.

Click this to view or update the financial transaction details of the selected entry in the Transaction screen. You will see all the transactions grouped by the Our ref. number.

Note: This button is available only if the Card, Payables, or Invoice list option at Display is selected, and enabled only if an entry in the transaction line is selected.

Your ref.

Click this to view or update the financial transaction details of the selected entry in the Your ref. screen.

Note: This button is available only if the Card, Payables, or Invoice list option at Display is selected, and enabled only if an entry in the transaction line is selected.

Payment reference

Click this to view or update the financial transaction details of the selected entry in the Terms screen. All the transactions related to the same payment reference will be displayed.

Note:

This button is available only if the Payables or Invoice list option at Display is selected, and enabled only if an entry in the transaction line is selected.
This button is not enabled if the Payment reference column is blank.

Close

Click this to exit.