Introduction
You will see the following screen by pressing the F2 key in the Item column in the purchase order lines, return to vendor (RTV) order lines, or blanket purchase order lines at the Purchase order, RTV order, or Blanket PO screen (go to Purchase ➔ Entries ➔ Purchase orders, Purchase ➔ Entries ➔ RTV orders, or Purchase ➔ Entries ➔ Blanket purchase orders ➔ Enter, and then click Open or New). The screen displays the items which have been created.
Menu paths
- Go to Purchase ➔ Entries ➔ Purchase orders
- Go to Purchase ➔ Entries ➔ Blanket purchase orders ➔ Enter
Fields
Warehouse
Select a warehouse to display the items belonging to the selected warehouse.
Note: This is available only if you have E-Warehouse management in your license.
Previous
Click this to return to the previous page.
Next
Click this to display the next page.
Number of rows
Type the number of rows to be displayed for each page. If you have set the default number of rows to 10, then 10 rows will be displayed. Therefore, if you have more than 10 rows listed, the Previous and Next buttons will be enabled.
Advanced/
Simple
Click Advanced to expand the search criteria. You will see the Description, Item code, Search code, Sales unit, User-defined, Supplier’s item code, and Assortment boxes and the Show: Supplier data check box.
Click Simple to hide the search criteria.
Description
Type a description or part of it to search for the item. The description of the item is based on the Description defined for the item at the item maintenance (go to Purchase/Items/Maintain, select the relevant item, and then click Open). You can leave this box blank to display items with any description.
Item code
Type an item code or part of it to search for the item. The item code is based on the Item code defined for the item at the item maintenance (go to Purchase ➔ Items ➔ Maintain, select the relevant item, and then click Open). You can leave this box blank to display items with any item code.
Search code
Type a search code or part of it to search for the item. The search code is based on the Search code defined for the item at the item maintenance (go to Purchase ➔ Items ➔ Maintain, select the relevant item, and then click Open). You can leave this box blank to display items with any search code.
Sales unit
Type or select the sales unit of the item to be searched. The sales unit is based on the Sls. unit defined for the item at the item maintenance (go to Purchase ➔ Items ➔ Maintain, select the relevant item, and then click Open). You can leave this box blank to display items with any sales unit.
User-defined
Type a user-defined description or part of it to search for the item. The user-defined description is based on the Items : UserField defined for the item at the item maintenance (go to Purchase ➔ Items ➔ Maintain, select the relevant item, and then click Open), under the Extra tab in the Free fields section. You can leave this box blank to display items with any user-defined description.
Note: This box is enabled only if the User-defined check box is selected.
Supplier’s item code
Type a supplier item code or part of it to search for the item. The supplier item code is based on the Supp. item code defined for the item at the item maintenance (go to Purchase ➔ Items ➔ Maintain, select the relevant item, and then click Open), under the Purchase/ Sales tab in the Suppliers section (select a supplier and click 
Edit). You can leave this box blank to display items with any supplier item code.
Note: This box is enabled only if the Supplier’s item code check box is selected.
Show: Supplier data
Select this check box to display the details of the supplier for the selected item such as the purchase price, main supplier, extra item description, time of delivery, and picture of the item.
Note: This check box is enabled only if the Supplier’s item code check box is selected.
Assortment
Select the assortment to search for items that are linked to the selected assortment(s). Select All to display items with any assortment.
Note: The Assortment boxes displayed depend on the number of assortments defined at Purchase ➔ Items ➔ Assortments or System ➔ General ➔ Settings, under Item data settings in the Assortments section. For example, if three assortments are defined, three assortment boxes will be displayed.
Filter
Select starts with or contains to search for items that begin with or have a certain letter or word.
Search
Click this to search for entries based on the defined criteria.
Clear
Click this to clear the defined criteria.
User-defined
Select this check box to enable the User-defined box.
Supplier’s item code
Select this check box to enable the Supplier’s item code box and Show: Supplier data check box.
New
Click this to add a new item. For more information, see Creating and maintaining items.
Edit
Click this to edit the selected item. For more information, see Creating and maintaining items.
Buttons
Select
Click this to select the selected item(s).
Note: This button is enabled only if an item is selected. You can select more than one item. Hold the CTRL key and click the items that you require. Alternatively, hold the SHIFT key and click to select all the items between the two selected items.
All items
Click this to view all the items for which no suppliers have been defined.
Note: This button is enabled only if you have clicked By supplier.
By supplier
Click this to view all the items offered by the selected supplier.
Note: This button is enabled only if you have click All items.
Card
Click this to view the transactions of the selected item. For more information, see Viewing Item Transaction Cards (available soon).
Note: This button is enabled only if an item is selected.
Copy
Click this to copy the selected item. For more information, see Copying items.
Note: This button is enabled only if an item is selected.
Close
Click this to exit.
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