In order to ensure smooth operations of your business administration within Exact Globe
Next, it is important that correct company data is entered. With this function, you can stipulate your company’s name, address, tax numbers that are used in tax declarations, and other company information.
The information in this document is applicable to product update 418 and higher. If you have versions lower than this, certain features explained here will not be applicable.
Company section
Company
This displays the company number you have set when you first create your company in Exact Globe. You cannot change the company number.
Account
Type or select the account code of your company. This account code is used in Cash flow ?
Entries ?
Cash flow.
Company name
Type the name of your company. The company name is displayed on the value-added tax (VAT) declaration report which you can print at Finance ?
VAT/Statistics ? Value added tax.
Address line 1/Address line 2/Address line 3
Type the address of your company. You can fill in a maximum of three lines. The address is displayed on the VAT declaration report which you can print at Finance à VAT/Statistics à Value added tax.
Note: The Address line 1 field is a mandatory field.
Postcode
Type the postcode for the company address. The postcode is displayed on the VAT declaration report which you can print at Finance ?
VAT/Statistics ? Value added tax. When you click the 
icon, the Postcode pop-up box will automatically display postcodes based on the country code selected at the Country code field. Once you have selected the relevant postcode in the Postcode pop-up box, the City and State / Province fields will automatically be filled with the city, state, or province in which your company is located.
If you define a postcode that matches with the postcode defined in the Tax schedule screen, then the tax codes in the order entry screen are based on the tax code defined at the Tax code field under the Tax section in the Tax schedule screen.
If you define a postcode that does not match with the postcode defined in the Tax schedule screen, then the system will check the postcode against the first five digits of the postcode entered.
Keep in mind: For the menu path System ?
General ? Countries ?
Tax schedule, the changes are applicable to multiple tax environments and are controlled by the Use tax module setting. When you select the relevant postcode in the tax schedule overview screen, the State and City fields will not be automatically filled with of the city, state, or province in which your company is located. The State and City fields will be automatically filled only in the Tax schedule screen.
City
Type the name of the city where your company is located. The name of the city is displayed on the VAT declaration report which you can print at Finance ? VAT/Statistics ? Value added tax. This is mandatory.
County/Province
Type or select the county or province where your company is located.
Country code
Type or select the country code where your company is located. The country code is displayed on the VAT declaration report which you can print at Finance ? VAT/Statistics ? Value added tax. This is mandatory.
Telephone number
Type the telephone number of your company.
Fax number
Type the fax number of your company.
Telex
Type the telex number of your company.
Web address
Type the web address of your company.
Contact person
Type the name of the contact person from your company.
Numbers section
VAT number
Type the VAT number of your company. This number is used for the VAT declaration. It is displayed on the VAT declaration report which you can print at Finance ? VAT/Statistics ? Value added tax.
Income tax number
Type the income tax number of your company. This number is used for the income tax declaration. It is displayed on the annual income statement which you can print at Payroll ? Returns ? Yearly ? Income statements.
VAt number fiscal code
Type the fiscal code to be used in the document layouts.
Account number bank
Type or select the standard bank account number of your company. The account number is displayed on the VAT declaration report which you can print at Finance ? VAT/Statistics ? Value added tax.
Chamber of Commerce number
Type the Chamber of Commerce number if your company is registered with the Chamber of Commerce.
Chamber of Commerce city
Type the name of the city where your company is registered with the Chamber of Commerce.
Keep in mind: Most of the company data is linked to layouts used in the administration as defined in System ? General ? Settings ? Document settings.
Exact Shared Cloud Services section
This section is used for creating Exact Shared Cloud
Services (EOL) accounts including the Multi-Factor authentication (MFA). You
can also copy the master data to EOL.
Note: This
section is displayed only if you have the SE1073
license.
Company name
Type the name of the company for the EOL account.
E-mail
Type the email address of the EOL account.
VAT number
Type the VAT number of the EOL account.
Chamber of Commerce number
Type the Chamber of Commerce number of the EOL account.
Account number bank
Type the account number of the bank for the EOL account.
Create Exact Shared Cloud Services (ESCS) account
Click 
Create Exact Shared Cloud Services (ESCS) account to create the
Exact Shared Cloud Services account.
Note: The Create Exact Shared Cloud Services (ESCS) account icon is enabled only
if the Company name, E-mail, VAT number, Chamber of
Commerce number, and Account number
bank fields are defined, and the ESCS credential is authorized.
Authorize ESCS credentials
Click 
Authorize credentials to authorize the ESCS credentials.
Note: The Authorize credentials icon is enabled only if 
is displayed at Authorization status.
Authorization status
If the ESCS credential is not authorized, will be displayed.
Register for / Manage your Electronic Invoicing Service
Click Register for / Manage your Electronic Invoicing Service to register
or manage the electronic invoicing.
Note:
The Register for / Manage your Electronic Invoicing Service icon is
enabled only if the ESCS account is authorized, and the Company name, E-mail, VAT number, Chamber of Commerce number, and Account numberbank
fields are defined.
Electronic services registration section
This section is applicable to electronic invoicing, which is the automatic exchange of bank files with Rabobank and the export of journal entries to Exact Online.
Register
Click to open a website where you can request for a digital postbox. This is only enabled if a digital postbox has not been set up.
Authorise credentials
Click this to authorize the data for the digital postbox. A pop-up screen will be displayed for you to log in.
Note:
- If you are registering for a digital postbox for electronic invoicing and automatic exchanging of bank files with Rabobank, use the username and password of the digital postbox (sent to your e-mail after the digital postbox registration) to log in.
- If you are registering a digital postbox for exporting of journal entries to Exact Online, use the username and password for Exact Online to log in.
Authorization Status
This displays the status of the authorization. A check mark is displayed if the data has been successfully verified. Otherwise, a red cross will be displayed.
Digital postbox
Type the address of the digital postbox.
Use: Electronic banking
Select this option to enable the automatic exchanging of bank files with Exact Banking Gateway. A connection is made with the digital postbox once you save the company data settings. If the connection is not successful, for an example in a case where the digital postbox defined is incorrect, a message will be displayed upon saving the company data settings.
Note: This check box is enabled only after the digital postbox has been defined and the data has been authorized.
Digital certificate section
UBL/fInvoice
Type or select the respective certificate to be attached to the UBL or fInvoice file.
eFactura
Type or select the respective certificate to be attached to the eFactura file.
Certificate password
Type in the certificate password if you have selected a digital certificate for the UBL/fInvoice file.