Menu path
Go to Cash flow ➔ Miscellaneous ➔ Refund, and click Display.
Fields
Prepayment
Select this check box to display prepayment transactions. Prepayment transactions are advanced payment created at Cash flow ➔ Payments ➔ Prepayments & Transfers.
To be authorized
Select this check box to display the payment that needs to be authorized. You can also authorize payment at Cash flow ➔ Payments ➔ Authorize.
Already authorized
Select this check box to display the payment that has been authorized. For authorized payment, the Authorized box in the cash flow process will have a green check mark to indicate that the payment has been authorized. By default, this check box is selected.
Payments in transit
Select this check box to display all the payment in transit.
or 
Click this to show or hide the unmatched payment or receipt transactions in the lower pane of the result section.
Note: The 
and 
button will be available only if Show check box at the Payments and Receipts section is selected when defining the search criteria before displaying the results. The buttons will be hidden if PO/SO is selected at Group by.
Click this to display the Transaction box.
Group by
Select the required method to group the payment. You can choose to group by Details, Payment reference, Debtor, or PO/SO. By default, Details is selected.
Transaction
Select the type of payment transactions you want displayed. You can choose from payment transactions that relate to Sales credit note, Other, or All. By default, All is selected.
Refund process flow
Entered
This displays the date the payment was entered for refund.
Authorized
Click this to authorize the payment for refund. Once you click Authorize, a green check mark and the date will be displayed.
Processed
Click this to process the payment for refund. Once you click Processed, a green check mark and the date will be displayed.
Note: The three boxes display the status of the selected payments for refund. All boxes will only be displayed if Details is selected at Group by. On the right, the To be authorized and Already authorized amounts will be displayed based on the check boxes selected if Details is selected at Group by. If any other option beside Details is selected, the To be received, To be paid, and Balance amounts based on the selected check boxes will be displayed.
Buttons
Summary
Click this to view the summary report of the payment transactions.
Card
Click this to view the debtor card. For more information, see Viewing debtor cards.
+5 Days
Click this to add five days to the payment date.
+10 Days
Click this to add 10 days to the payment date.
Maintain
Click this to edit the debtor information. For more information, see Maintaining accounts receivables.
Export
Click this to export the data to Microsoft Excel.
Block
Click this to block the payment transactions from further actions.
Simple/Advanced
Click Simple to hide the advanced criteria. Click Advanced to display advanced criteria.
Refresh
Click this to display the search results according to the defined criteria.
Note
Click this to add a new note or to view existing notes for the selected account. Type a note, click Timestamp (optional), Save and then Close to exit.
Details
Click this to view further details of the payment transaction.
Our ref.
Click this to view the complete transaction of the selected line based on the internal reference.
Your ref.
Click this to view the complete transaction of the selected line based on the customer reference.
PO/SO
Click this to view the purchase order or sales order of the selected payment transaction. For more information, see Overview of sales orders and Overview of purchase orders.
Match
Click this to match the invoices with the cash flow entries. For more information, see Matching payments or receipts to invoices.
Assign
Click this to assign Own account, Payment date, Payment method, or To Cash instrument to the payment transaction.
Group
Click this to group the selected invoices manually or automatically based on Payment reference, Payment date, Own account, Payment method, or To Cash instrument.
Note: This is not necessary for a single debtor/creditor.
Select all/Deselect all
Click Select all to select all payment transactions. This button then changes to Deselect all. Click Deselect all to clear all selected payment transactions.
Close
Click this to exit.
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