Go to Finance ➔ Accounts receivable ➔ Cards, and then click Display.
This screen displays the financial transactions that are related to the debtor card. You can also filter the transactions to show only those that are required.
You can filter the transactions that you want to display. To search for transactions, you can define one or more of the following criteria, and click Refresh. The transactions that match the search criteria you have entered are then displayed.
Click to hide or show the extra details.
Type or select a date or range of dates or a financial period or range of financial periods linked to the creditor account. Select the All check box to search for all dates.
Note: The label of the field will depend on the range option you select at Range.
Select one of the following options to specify the display type accordingly:
Select one of the following groups to display the search results accordingly:
Note: The selection of the Group by option determines the buttons available at the bottom. None displays the most buttons available for your selection.
Select one of the following transaction types to display the search results accordingly:
Note: Transaction is disabled when you select Invoice list at Display under . By default, the system displays the transaction type as All. When using the reversal entries functionality, you can now retrieve the balance totals from the debtor cards. The Use balance tables to improve performance check box on the Transaction totals page must be enabled.
Select one of the following date types to display the search results accordingly:
Select the Unprocessed check box to display the search results according to the unprocessed entries. This check box is available when you select Card or All at Display under .
Select the Show opening & closing balance check box to display the opening and closing balance of the debtor card based on the defined date or reporting date range.
Note: This check box is available only if you select Card at Display and enter a date range at Date or Reporting Date. In addition, this check box is also available if you select Receivables at Display, enter a date range at Date or Reporting Date and then select the Show: Matched & Unmatched check box.
Select one of the following payments in transit to display the search results accordingly:
Note: This check box is available when you select Receivables at Display under . For more information on Payments in transit, see Related documents: Overview of payments in transit.
Select the To be invoiced check box to display the search results according to the sales orders that are yet to be invoiced.
Note: This check box is available when you select Receivables at Display under .
Select the Show: Matched & Unmatched check box to display the search results according to the matched and unmatched invoices within the specified date.
Note: This check box is available when you select Receivables at Display under . The Opening balance is also available when you select Show: Matched & Unmatched.
Select the Show: Analytical values check box to display the search results by analytical values through Project, Cost center or Cost unit.
Select the Sales invoice check box to display the search results according to the transaction type of Sales invoice.
Note: This is available only when you select Invoice list at Display under .
Click this to display only the matching transactions of the selected debtor account.
Note: This button is available when you select Receivables at Display under and selected Show: Matched & Unmatched check box.
Click this to show or hide the criteria as below:
Select the required option to filter the search that starts with or contains a certain letter or word.
Type the our ref number of the entries to display the search results.
Type the your reference of the entries to display the search results.
Type the order number to display the search results.
Type the entry number to display the search results.
Type a full or partial description to display the search results that match this description.
Type or select a general ledger account to display the search results.
Type or select the required creditor to display the search results.
Note: This is enabled when you select All at Display under .
Type or select the required journal number to display the search results.
Type or select the required resource to display the search results.
Type or select the required item code to display the search results.
Type or select the required project to display the search results.
Type or select a cost center to display the search results.
Type or select a cost unit to display the search results.
Type or select the required warehouse to display the search results.
Type or select the required currency to display the search results.
Type or select the required selection code to display the search results.
Select one of the following conditions to display the search results accordingly:
Note: By default, the system displays the condition as All.
This section lists the results of the search.
Note: When the Show: Matched & Unmatched check box is selected, the actual payment date of a sales or purchase invoice will be displayed at the Date paid field by default after the Matched column at the Results section.
Click this to group and display the transactions by currency when more than one currency is created.
Note: This is available only when you select Card or Receivables at Display under .
Click this to update the results according to the defined criteria.
Click this to print the financial entries of the selected debtor account based on the defined criteria.
Click this to export all entries within the defined criteria to Microsoft Excel.
Click this to view the graph and data for the debtor account by individual or cumulative months in Microsoft Excel.
Click this to display the details of the entries of the selected general ledger account.
Note: This is available only when you select All at Display under and enabled only when you select an entry in the transaction lines.
Click to add a new note or to view existing notes for the financial entry. Type a note, click Save and then Close to exit. You can even indicate the creator, date and time of your entry by clicking the Timestamp icon. For more information, see Creating and maintaining notes.
Note: This is available only when you select Card at Display under and enabled only when you select an entry in the transaction lines.
Click this to attach a new document or to view the documents that are attached to the financial entry. Select a document and click Open to view the document or click New to attach a new document. Click Close to exit. For more information, see Viewing attached documents.
Click this to display the outstanding invoices of the selected debtor account.
Click this to display the Sales invoice screen of a selected entry. For more information, see Creating and maintaining sales invoices.
Note: This is available only when you select Card, Receivables or Invoice list at Display under and enabled only when you select an entry in the transaction lines.
Click this to edit or display the selected debtor account.
Click this to match the invoice(s) with the relevant receipt(s). For more information on matching entries, see Matching entries.
Click this to display the historical invoices of a selected entry at Invoice history screen. For more information, see Overview of invoice history.
Note: This is available only when you select Card or Receivables at Display under and enabled only when you select a processed entry in the transaction lines.
Click this to preview or print a reminder letter of the selected debtor for outstanding payment(s).
Note: This is available only when you select Receivables at Display under .
Click this to modify or update the selected entry with different criteria. For more information, see Changing transactions.
The Transactions section is displayed when you click on the Advanced button in Change screen. Click the Simple button to hide the Transactions section.
Click this to display, edit or create an entry. You can also perform further actions to display and maintain the entry card or create a new debtor card.
Note: The Entry button is available only when you select Card at Display under and enabled only if you select an entry in the transaction lines.
Click this to display or update the financial transaction details of the selected entry at the Transaction screen. You will see all the transactions grouped by the Our ref. number.
Note: This is available only when you select Card, Receivables or Invoice list at Display under and enabled only if you select an entry in the transaction lines.
Click this to display or update the financial transaction details of the selected entry at the Your ref. screen.
Click this to display or update the financial transaction details of the selected entry at the Terms screen. You will see all the transactions related to the same payment reference.
Note: This is available only when you select Receivables or Invoice list at Display under and enabled only when you have selected an entry in the transaction lines. Also, the Payment reference button is disabled when the payment reference column is blank.
Click this to view or edit the maintenance screen of the project linked to the selected entry.
Click this to exit.