Recoding accounts
Menu path
Modules ?
Customers ?
Reports ? Accounts
? Search
Introduction
This page allows you to change the account code of the
account for the selected division.
Roles and rights
All users can change the account code.
Note:
- For more details on function rights, go to Modules ? System ?
Setup ?
Security ? Function rights.
- For more details on roles, go to Modules ? System ?
Setup ?
Security ? Roles.
What version are you using?
The information in this document is applicable to product update 260 and higher. If you have versions lower than this, certain features explained here will not be applicable.
How do I change the account code of the account?
- On the Accounts: Search page, define the search criteria.
- Click Show.
- Select an account under the Account name column.
- Click Actions.
- Click Recode: Account. The Account: Recode page will be displayed.
- Under the Recode section, type a new account code at New code.
- Click Save. A message “Confirm: Recode: Account” will be displayed.
- Click Yes.
Tips and tricks
When an account is recoded in Exact Synergy Enterprise (ESE),
ELIS will automatically recode the account in Exact Globe Next (EGN). For more information on how the recoding process
works depending on certain scenarios, see the following examples:
Scenario 1
In ESE, recode the account that is linked to EI from “83013”
to “83011”, with the All Divisions check box selected in the Recode
section.
|
Before
recoding process
|
|
Account code
|
83013
(company code), 83013 (debtor code), 83013 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83013
|
83013
|
83013
|
|
After
recoding process
|
|
Account code
|
83011
(company code), 83011 (debtor code), 83011 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83011
|
83011
|
83011
|
Scenario 2
In ESE, recode the account that is linked to EI from
“83013” to “83011”, with the main division account (division A) selected to be
recoded.
|
Before
recoding process
|
|
Account code
|
83013
(company code), 83013 (debtor code), 83013 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83013
|
83013
|
83013
|
|
After
recoding process
|
|
Account code
|
83011
(company code), 83011 (debtor code), 83011 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83011
|
83013
|
83013
|
Scenario 3
In ESE, recode the account that is linked to EI from
“83013” to “83011”, with a non-EI division (division B) selected to be
recoded.
|
Before
recoding process
|
|
Account code
|
83013
(company code), 83013 (debtor code), 83013 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83013
|
83013
|
83013
|
|
After
recoding process
|
|
Account code
|
83011
(company code), 83013 (debtor code), 83013 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83013
|
83011
|
83013
|
Scenario 4
In ESE, recode the account that is not linked to EI
from “83013” to “83011”, with the All Divisions check box selected in
the Recode section.
|
Before
recoding process
|
|
Account code
|
83013
(company code), 83013 (debtor code), 83013 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83013
|
8301
|
83013
|
|
After
recoding process
|
|
Account code
|
83011
(company code), 83011 (debtor code), 83011 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83011
|
83011
|
83011
|
Scenario 5
In ESE, recode the account that is not linked to EI from
“83013” to “83011”, with the main division account selected to be recoded.
|
Before
recoding process
|
|
Account code
|
83013
(company code), 83013 (debtor code), 83013 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83013
|
83013
|
83013
|
|
After
recoding process
|
|
Account code
|
83011
(company code), 83011 (debtor code), 83011 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83011
|
83013
|
83013
|
Scenario 6
In ESE, recode the account that is not linked to EI
from “83013” to “83011”, with a non-main division account (division B) selected
to be recoded.
|
Before
recoding process
|
|
Account code
|
83013
(company code), 83013 (debtor code), 83013 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83013
|
83013
|
83013
|
|
After
recoding process
|
|
Account code
|
83011
(company code), 83013 (debtor code), 83013 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83013
|
83011
|
83013
|
Scenario 7
In EGN, recode the account from “83013” to “83011”.
|
Before
recoding process in EGN
|
|
Account code
|
83013
(company code), 83013 (debtor code), 83013 (debtor number)
|
|
Division
|
A
(main division)
|
|
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83013
|
|
|
|
After
recoding process in ESE
|
|
Account code
|
83011
(company code), 83011 (debtor code), 83011 (debtor number)
|
|
Division
|
A
(main division)
|
B
|
C
|
|
Linked to EI?
|
|
|
|
|
Division account code
|
83011
|
83013
|
83013
|
Buttons
Close
Click this to exit.
Save
Click this to save the change made to the account code.
Fields
Account section
Name
The name of the account is displayed. This cannot be edited.
Type
The type of account is displayed. This cannot be edited.
Status
The status of the account is displayed. This cannot be edited.
Account code
The account code is displayed. This cannot be edited.
Debtor code
The debtor code of the account is displayed. This cannot be edited.
Debtor number
The debtor number of the account is displayed. This cannot be edited.
Division
Type or select a division to change the account code for the
division. By default, the division of the selected account is displayed.
Main
True is displayed if the selected account is the main
account. Otherwise, False will be displayed. This cannot be edited.
Recode section
New code
Type the new account code for the selected account.
Note: If the code contains alphanumerical characters,
the synchronization of the recode from Exact Synergy Enterprise (ESE) to Exact
Globe Next (EGN) will not be triggered. This is because the alphanumerical
characters are only allowed in ESE, while only numerical characters are allowed
in EGN.
All Divisions
Select this check box for the account code defined at New
code to be used for all the divisions.
Related documents
| Main Category: |
Support Product Know How |
Document Type: |
Online help main |
| Category: |
On-line help files |
Security level: |
All - 0 |
| Sub category: |
Details |
Document ID: |
26.418.288 |
| Assortment: |
Exact Synergy Enterprise
|
Date: |
06-02-2018 |
| Release: |
|
Attachment: |
|
| Disclaimer |