Performing realizations for a cost center on weekly basis
Menu path
Projects ➔ Entries ➔ Hours per cost center
Introduction
During the course of a project, you need to realize or register the actual time and material spent on the project. Realizations refers to the actual time and material spent by a resource to perform the planned or unplanned tasks. The time and material may be in the form of hour items or standard items with the Sales attribute. The standard items include expense items such as mileage, car park, and phone bills whereas the hour items are the working hours or labor hour capacity of a resource. Depending on the project type, realization of time and material is necessary before they can be invoiced to customers. Besides that, there is a need to account for all the actual costs and be able to compare the budgeted costs with the actual costs.
In this screen, you can perform realizations for a cost center on a weekly basis. The project or resource manager can perform realizations on your behalf if the To enter hour realizations for others check box listed in Projects under Functions, in the Rights tab of the security role maintenance screen is selected.
The realizations require verification and authorization by the project or resource manager before they can be invoiced. For more information, see Overview of realizations and purchase journal entries to be authorized and How-to: Managing projects.
If the authorized realizations are incorrect, you can still edit the hour items linked to time and material, fixed, or training projects in terms of price and quantity before invoicing the customers. The realizations linked to standard items can be edited for invoicing purposes only if you select the Hour entries check box under the Include section of the MRP calculation functionality. After editing, the realizations need to be authorized again. This flexibility allows you to invoice your customers accordingly in case of changes in price and quantity after the realizations are performed. Once processed, you can view the realizations by selecting the Show: Standard (Items) check box in the Format columns screen.
Fields
You can retrieve the items linked to planned tasks and/or realized items linked to unplanned tasks by defining the cost center and realization week number. A list of options will be displayed when you click 
at Cost center. From the list, make a selection and click Select.
Header section
Resource
This displays the resource who is currently logged on to the system. This information cannot be edited.
Cost center
Type or select a cost center to perform realizations for resources under this cost center.
Week
Type or select a week number to perform realizations on this week. Click 
or 
to go to the previous or following week respectively.
Project
This displays the code and description of the project selected in the Project column. This information cannot be edited.
Planning (Costs)
This displays the planned costs of the project selected in the Project column. This information cannot be edited.
Item description
This displays the description of the item selected in the Hour/Item code column. This information cannot be edited.
Warehouse
This displays the code and description of the warehouse linked to the item selected in the Hour/Item code column.
Output
This displays the code and description of the output item linked to the project selected in the Project column. This information cannot be edited.
After defining the criteria, press the TAB key to display the tasks that meet the defined criteria or to enter the next information.
Lines section
When performing realizations of unplanned tasks, a list of options will be displayed when you click 
or F2 in the Project, Hour/Item code, and other columns. From the list, make a selection and click Select.
Note: It is possible that not all columns are displayed. If you click 
, you can add or delete columns as required.
By default, the Resource, Full name, Realization date, Project, Hour/Item code, Start time, End time, Actuals, and Amount columns will be displayed.
Resource
This column displays the ID of the resource displayed under the Full name column. This information cannot be edited.
Full name
Type or select a resource from the selected cost center to perform realizations for this resource. By default, this column displays the name of the resource linked to a planned task.
Realization date
Type or select a date to perform realizations on this date. The date must be within the week selected at Week. By default, the date of the first day of the selected week.
Project
Type or select a project to perform realizations for this project. By default, this column displays the code of the project linked to a planned task.
Hour / Item code
Type or select a standard item with Sales attribute or an hour item linked to the selected project to perform realizations for this item. By default, this column displays the code of the item linked to a planned task.
Note: Outsourced items will not be displayed from the selection screen because outsourced items are not stock items. As such, you are not required to create extra issues at the production issue, internal machine, or resource planning.
Start time
Type or select the start time of a task linked to the selected item and project. By default, this column displays the start time of the planned task or the start time of the next available work schedule of the unplanned task. Changing the time and clicking TAB will change the Actuals and Amount columns accordingly.
Note: This column is enabled only if you have selected an hour item at Hour/Item code.
End time
Type or select the end time of a task linked to the selected item and project. By default, this column displays the end time of the planned task will. Changing the time and clicking TAB will change the Actuals and Amount columns accordingly.
Note: This column is enabled only if you have selected an hour item at Hour/Item code.
Actuals
Type the actual number of items that has been spent. Changing the time and clicking TAB will change the End time and Amount columns accordingly.
Note: You can realize more or less than the hours planned on a time and material project. After authorizing the realizations which are more than planned, additional lines are added to the corresponding sales order.
Amount
Before a realization is saved, this column displays the amount incurred based on the currency defined for the corresponding item in the item maintenance screen. Once a realization is saved for processing, this column displays the amount incurred based on the currency used for invoicing.
Note: This can be edited only if you have selected an expense item at Hour / Item code. An expense item is an item which is linked to a creditor account.
Buttons
My planning
Click this to obtain an overview of resource planning and tasks.
My projects
Click this to view a project transaction card.
Save
Click this to save the changes and process the realization.
Cancel
Click this to exit.
Related documents
| Main Category: |
Attachments & notes |
Document Type: |
Online help main |
| Category: |
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Security level: |
All - 0 |
| Sub category: |
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Document ID: |
17.516.273 |
| Assortment: |
Exact Globe+
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Date: |
26-09-2022 |
| Release: |
390 |
Attachment: |
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| Disclaimer |