To comply with the latest legal requirements, Exact Globe Next (EGN) now supports the immediate submission of VAT information, also known as Suministro Inmediato de Información (SII). According to the Spanish tax agency, Modelo 347 (used for third-party transactions), Modelo 340 (used for the booking of VAT transactions), and Modelo 390 (used for the annual VAT summaries) are no longer required to be used by the taxpayers for SII.
SII is a legal reporting system that require taxpayers to provide information related to invoices, issues, and receipts, within a four-day time frame from the moment they issue or receive an invoice. The submission of SII is done via the SII web service, and a response is returned upon the successful submission of the SII.
Effective July 1, 2017, certain companies will be required to submit sales and purchase invoice information via the SII web service.
The types of reports that are required to be submitted via the SII web service are as follows:
Report type
Related ledger
Sales invoices
Invoices issued
Purchase invoices
Invoices received
Intra-Community invoices
Specific intra-Community transactions
Payments received for sales invoices with cash-based VAT
Supply of collections for invoices recorded in the invoices issued ledger
Payments made for purchase invoices with cash-based VAT
Supply of payments for invoices recorded in the invoices received ledger
Purchase invoices for fixed assets
Capital asset
Payments in cash for amounts over EUR6,000 by a person or an entity
Collections in cash
For more information on SII, see http://www.agenciatributaria.es/AEAT.internet/SII.html.
The Immediate submission of VAT information screen is accessible via Finance ? VAT/Statistics ? Immediate submission of VAT information. The menu path is visible only if the SE1000 – E-Account module is available in your license.
In this screen, you can manage the information for different transaction types separately.
The following are the sections and tabs available in the screen:
Under this section, you can filter the results by status, type, and date range. The results will display the required transactions in the respective tabs.
By clicking Additional criteria, the Additional criteria screen will be displayed and extra criteria can be defined to filter the results.
Note: The VAT code field is disabled in the Additional criteria screen for the Collections and Payments tabs.
For the Cash book tab, the Amount field has been added in the Additional criteria screen. By default, greater than is selected and the amount “6000” is displayed in the text box.
This tab displays the transactions for the sales invoices, and the correction invoices including the sales credit notes.
This tab displays the transactions for the purchase invoices, and correction invoices including the purchase credit notes.
This tab displays EU sales invoices, sales correction invoices, purchase invoices, and purchase correction invoices. To filter the specific intra-Community transactions, the VAT code must first be defined.
This tab displays all collections that have been received for the sales invoices which are issued using the cash-based VAT.
This tab displays all payments made for purchase invoices which are issued using the cash-based VAT.
This tab displays all of the fixed assets that have been purchased or sold within the financial year.
This tab displays the total amount of cash that has been received from customers, which have exceeded the limit that has been determined by the tax authority. The limit is EUR 6,000 for payments that have been received from a person or an entity.
Under this section, the transactions are displayed based on the filter criteria defined.
Under this section, you are required to provide the extra information for each transaction, if needed, before the transactions can be submitted to the SII web service.
Multiple transaction lines can be updated in the Immediate submission of VAT information screen. The Batch updates button is enabled when more than one transaction is selected. The batch update feature is not available for accepted collection and payment transactions.
By clicking the Batch updates button, the batch update selection screen will be displayed. The information that can be updated in the selection screen depends on the transaction tab that you are in.
In the batch update selection screen, there are two sections, Update and Change sections. The Update section is applicable to all transaction tabs, whereas the Change section contains fields that may differ for each transaction tab.
By selecting the Selected check box under the Update section, the New value field will be enabled and the following options will be available for selection:
The information that can be updated under the Change section depends on the tab that you are in. By selecting the relevant check boxes under the Change section, the values of the relevant fields can be defined at the New value fields and will be reflected under the Extra information section of the respective transaction tab.
The following are the batch update selection screens for each transaction tab:
Note: The batch update feature is not available for accepted collections transactions.
Note: The batch update feature is not available for accepted payment transactions.
The batch update functionality is not available for collections in cash transactions.
The VAT number and ID fields will be filled in with the values retrieved from the VAT number field in your account maintenance screen. The VAT number field is limited to nine characters, whereas the ID field allows up to 20 characters.
The default values for the following countries are:
Country
ID Type
The identification used for submission is retrieved from the following field:
Spain (Domestic debtors or creditors)
01 (not used for the SII submission)*
VAT number
EU countries
02 (used in the SII submission)
ID
Non-EU, and other foreign countries
06 (used in the SII submission)
* For the domestic debtors or creditors, users may change ID type to 07 for non-registered VAT numbers. In this case, the identification from the ID field is used.
The following is the default logic used for both purchases and sales. When a country is selected, the default value will be filled in as follows:
VAT code type
Spain (ES)
Others
Non-cash based
01
09
Cash-based
07
VAT code with the goods purchase VAT return type
F5 - Invoice type
02
When submitting the SII, the dates used in the submission will be based on the date types that have been selected in the Details screen. For more information, see Product Updates 415, 414, 413, and 412: Date selection improved for Immediate submission of VAT information (Spanish legislation).
Sales transaction type (applicable to intra-community sales, collections, investments and collections in cash)
Date
Available date types that can be selected
Logic
Fecha Expedicion Factura Emisor
Fecha Operacion
Purchase transaction type (applicable to intra-community purchases, payments and investments)
Ejercicio & Periodo
Fecha Reg Contable
In the event that the fulfilment date is not defined for the transactions, but the Fulfilment date option has been selected in the settings, the following logic will be used:
A single transaction line or multiple transaction lines can be selected for submission.
Multiple lines can be selected for submission by selecting the relevant transaction lines, and then clicking Select. The check mark will be displayed in the Selected column for the selected transaction lines.
For transactions without any changes that have been selected, the transactions will be submitted to the SII web service with the default information predefined by the system.
The transactions can be sent per transaction tab and per status type. For example, you can select the transactions in the Sales or Purchases tab, with either the New or Accepted status.
If you are sending from the Sales tab, and New is selected as the status type, only the new sales transactions will be sent. If there are selected correction invoices, they will be submitted as well. Whereas, if Accepted is selected as the status type, the existing transactions will be submitted with the changes that have been made by the users. The SII system will track the changes of the invoices once they have been accepted.
By clicking Send in the Immediate submission of VAT information screen, the following Declaration screen will be displayed:
By default, the information under the Company information section is retrieved from the company data settings. The Version field displays the latest version that is supported by the SII web service.
Under the Digital certificate section, you can select a valid certificate authorized for the SII submission, and then enter the corresponding password.
The following are the descriptions of the statuses for the transactions:
Status
Description
New
Accepted
The following is the process flow of submitting the EU purchase and sales invoices with the intra-Community information:
Sales and purchases transactions that are dated before July 1, 2017, can be submitted for SII. To submit the transactions, the batch update functionality will be used and certain information must be defined to ensure that the submission will be successful.
Under the Change section, select the Special regime key or tax relevance check box and then select 16-Primer semester 2017 from the list of options.
Next, select the Description check box and then fill in the text box with either of the following descriptions:
Once the required information has been defined and Start is clicked, the system will run a check to see if the 16-Primer semester 2017 option has been selected at Special regime key or tax relevance. If it has been selected, the following information will be reflected in the XML file for the tax amounts:
The value “S1” will be reflected at the <sii:TipoNoExenta> tag and no extra validation will be applied to the tax rates of VAT 0% and VAT 0% exemption.
To submit purchases transactions that are dated before July 1, 2017, select the required transactions in the Purchases tab. Next, click Batch updates. The following screen will be displayed:
Under the Change section, select the Special regime key or tax relevance check box and then select 14-Primer semester 2017 from the list of options.
Once the required information has been defined and Start is clicked, the system will run a check to see if the 14-Primer semester 2017 option has been selected at Special regime key or tax relevance. If it has been selected, the following information will be reflected in the XML file for the tax amounts:
The system date will be reflected at the <sii: FechaRegContable > tag, whereas the value “0” will be reflected at the <sii:CuotaDeducible> tag.
Transactions that have been submitted and accepted can be edited by selecting a transaction line under the Results section, editing the additional information under the Extra information section, and then clicking Save. Once the changes have been saved, the check mark will be displayed in the Edit column.
To delete transactions that have been submitted and accepted, select the relevant transaction lines, and then click Delete. The check mark will be displayed in the Delete column, and a message is sent to the SII web service to void the transactions.
If changes have been made to the original journal entries after the transactions have been submitted to, and accepted by the SII web service, the SII feature in EGN will not be able to detect the changes, or indicate the changes to users.
In this case, it is important for users to note the changes and manage the integrity of the transactions, or to delete the submitted transactions and resubmit the transactions with the latest information from the journal entries.