Exact Globe+

PU 507 | 506 | 505 (Globe+): GLN, OIN, and Ondernemingsnummer added as identifier for PEPPOL (Dutch and Belgian legislations)

Exact Globe+ supports the sending and receiving of invoices through PEPPOL. You can send e-Invoices to Dutch debtors that are registered with the Chamber of Commerce (KVK/CoC) or OIN number. For Belgian debtors, you can use the registered VAT or enterprise number. Previously, the OIN number could be maintained in the debtor maintenance only for Dutch administrations, not for Belgian administrations.

With this product update, you can now send e-Invoices to Dutch debtors using a KVK, OIN, and GLN PEPPOL identifier. For Belgian debtors, you can use VAT number, enterprise number, and GLN PEPPOL identifier. This is to support the receiving or importing of e-Invoices sent by the GLN sender.

Account receivable maintenance

For the Dutch and Belgian administrations tab we have added the E-Invoicing type identifier and E-Invoicing identifier fields in the VAT section under the Financial tab at Finance > Accounts receivable > Maintain. The OIN number field is renamed to E-Invoicing identifier for the Dutch administration.

The options in the E-Invoicing type identifier field are derived from the PeppolIdentifierType.xml file.

Belgian debtor

The E-Invoicing identifier field will be filled with the following values if the options below are selected at E-Invoicing type identifier:

• 0208:Ondernemingsnummer option – Enterprise number will be displayed.
• 0088:GLN option – GLN number will be displayed.
• 9925:BTW option – VAT number will be displayed.

Dutch debtor

The E-Invoicing identifier field will be filled with the following values if the options below are selected at E-Invoicing type identifier:

• 0106:KVK option – Chamber of Commerce number will be displayed.
• 0088:GLN option – GLN number will be displayed.
• 0190:OIN option – OIN number will be displayed.

German debtor

If the 0204:Leitweg ID option is selected at E-Invoicing type identifier, the E-Invoicing identifier field will display the VAT number.

Note: If no options are selected at E-Invoicing type identifier, the current functionality will be used, whereby 0208:EN will be defined for the Belgian debtor, and 0106:KVK will be defined for the Dutch debtor.

Account payable maintenance

We have added the E-Invoicing type identifier and E-Invoicing identifier fields in the VAT section under the Financial tab at Finance > Accounts payable > Maintain for the Belgian and Dutch administrations.

Sending e-Invoices using PEPPOL

If you have defined the E-Invoicing type identifier and E-Invoicing identifier in the debtor maintenance screen, the system will use this identifier to check the invoice receiver’s supported formats when validating the invoice receiver. The identifier will be used in the XML file tag when the following options are selected:

0208:Ondernemingsnummer is selected

0088:GLN is selected

0190:OIN is selected

0204:Leitweg ID is selected for the German debtor

Importing and receiving invoices using PEPPOL

The system will create the creditor and update the E-Invoicing type identifier and E-Invoicing identifier fields when the e-Invoice is imported.

For more information, see How-to: Sending and receiving invoices using PEPPOL network.

Note: This PEPPOL functionality is available only if you have:

• SE1100 E-Invoices license to send invoices using PEPPOL,
• SE1074 E-Invoice Receive license to receive invoices using PEPPOL, or
• the debtor has subscribed to receive e-Invoices using PEPPOL.