System ➔ HR & Security ➔ Absence types
This document provides you the steps to adding and defining the field settings for absence types.
The information in this document is applicable to product update 407 and higher. If you have versions lower than this, certain features explained here will not be applicable.
Keep in mind: All fields with the “!” icon are mandatory.
Keep in mind: Only user-defined fields can be deleted.
This field denotes the field from the Name column. To change, click and select the field from the column list.
This is the absence type selected from the absence type screen and it cannot be changed.
By default, Current is displayed. This displays the current employee at the Absence card screen when you create an absence request. You will also see that the system date displayed at the start date and end date section, when you create an absence request. For more information, see Creating and maintaining absence request.
This indicates the position of the field selected and it is only applicable to the free fields. In order to change the selection, select the relevant position, and then click Save.
This field indicates whether the field is a mandatory or optional field. If it is a mandatory field, you must define this field during the process of creating the absence request. If it is set to optional, then you can leave this field blank during the process of creating the absence request. The following fields are mandatory fields:
Type the description for the field. This description will be displayed at the absence request screen. This field is not applicable for Duration.
Type the values which you can select from a list in the field when you create an absence request. When you type the values, each value must be followed with ;.
For example, the values should be typed as 0;1;2;3;. When the changes have been saved, you can select 0, 1, 2, or 3 from the drop-down list at this field when you create an absence request.
Note: The Values field is only applicable for free text fields and free number fields.
You can define the values for the selected type of drop-down list. However, only one setting is applicable at one time. If both Values and Reference is defined for the absence type, the reference settings will take effect.
Note: The Reference field is only applicable for free text fields and free number fields.
This field can be used to narrow down the values that are selected.
Note: The Selection box is enabled only for certain free fields, free number fields, and free text fields.
Click this to exit.