Exact Globe+

Adding and defining field settings for absence types

Menu path

System ➔ HR & Security ➔ Absence types

Introduction

This document provides you the steps to adding and defining the field settings for absence types.

What version are you using?

The information in this document is applicable to product update 407 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I add fields to the absence types?

Click New, and define the required details, or select the relevant absence type, and click Open to add fields to an existing absence type.
A confirmation message to save the absence type will be displayed when adding fields to a new absence type. Click Yes to proceed or click No to cancel.
Under the Field section, click .
In the Column: List screen, select the relevant field to be added to the absence type.
Click Save, and the Field definitions screen will be displayed.
Define the required details.
Click Save.

Keep in mind: All fields with the “!” icon are mandatory.

How do I modify the fields that have been added to the absence types?

Select the relevant field, and click under the Field section when adding fields to a new absence type, or select the relevant absence type, click Open, and click under the Field section to modify the field of an existing absence type.
In the Field definitions screen, make the necessary changes.
Click Save, and the changes that have been defined for the field will be displayed under the Field section.

How do I delete the fields that have been added to the absence types?

In the overview of absence types, select the relevant absence type, and click Open.
Select the field to be deleted and click .

Keep in mind: Only user-defined fields can be deleted.

Fields

General section

Field

This field denotes the field from the Name column. To change, click and select the field from the column list.

Absence type

This is the absence type selected from the absence type screen and it cannot be changed.

Default section

Default

By default, Current is displayed. This displays the current employee at the Absence card screen when you create an absence request. You will also see that the system date displayed at the start date and end date section, when you create an absence request. For more information, see Creating and maintaining absence request.

Position section

Position

This indicates the position of the field selected and it is only applicable to the free fields. In order to change the selection, select the relevant position, and then click Save.

Mandatory section

Mandatory

This field indicates whether the field is a mandatory or optional field. If it is a mandatory field, you must define this field during the process of creating the absence request. If it is set to optional, then you can leave this field blank during the process of creating the absence request. The following fields are mandatory fields:

Person
Reason
Start date

Label section

Text

Type the description for the field. This description will be displayed at the absence request screen. This field is not applicable for Duration.

Selection section

Values

Type the values which you can select from a list in the field when you create an absence request. When you type the values, each value must be followed with ;.

For example, the values should be typed as 0;1;2;3;. When the changes have been saved, you can select 0, 1, 2, or 3 from the drop-down list at this field when you create an absence request.

Note: The Values field is only applicable for free text fields and free number fields.

Reference

You can define the values for the selected type of drop-down list. However, only one setting is applicable at one time. If both Values and Reference is defined for the absence type, the reference settings will take effect.

Note: The Reference field is only applicable for free text fields and free number fields.

Selection

This field can be used to narrow down the values that are selected.

Note: The Selection box is enabled only for certain free fields, free number fields, and free text fields.