This page displays the details of an applicant. You can also perform other actions, such as modifying the details of the applicant and matching the applicant to a vacancy. As the page is customizable, the order and availability of the sections below may differ from one user to another.
To view applicant cards, function right 145 – View Resource card is required. By default, users with the General manager, HR, or HR assistant roles have this function right.
Note:
The information in this document is applicable to product update 259 and higher. If you have versions lower than this, certain features explained here will not be applicable.
Click this to exit.
Click this to edit the details of the applicant.
Click this to create a workflow request.
Click this to create a mail merge used for sending mails from the applicant to a selected party. For more information, see Creating mail merge.
Note: Depending on your role, this button may not be available.
Click this to begin the process of matching the applicant to the most suitable vacancies. For more information, see Shortlisting vacancies for applicant via matching wizard.
Note: This button is available but disabled if the competency method in the HRM general settings is set to Advanced and you have function right 508 - Maintain payroll components. This button is enabled only if the applicant has a competency profile created which is linked to one competence or more.
Click Customise at the title bar to customize the information and layout of the information to be displayed in the read mode of profile(s) of an applicant (personal level), applicants in the same division (division level), and all applicants(corporate level). For more information, see Customizing information and layout in employee and applicant profiles.
This section shows general information about the applicant including the applicant’s name, job title, physical location, and e-mail address. Depending on your role, you can also view the active competency profile of the applicant.
Click this to view the created accounts that belong to the applicant. For more information, see Searching for accounts.
Click this to view the recent documents that are related to the applicant.
Click this to view the job history of the applicant.
Click this to view the calendar associated with the applicant. For more information, see Using the calendar.
Click this to view the planning for the applicant. For more information, see Viewing personal planning report.
Click this to create a mail merge used for sending mails from the applicant to a selected party. For more information, see Creating mail merge via vacancy or applicant cards.
Note: This link is available only if the applicant is matched to a vacancy or vice versa.
Click this to view the information related to the applicant such as documents and requests for training created by HR personnel for the applicant. For more information on how to create documents, see Creating and modifying documents.
Click this to view the requests related to the applicant.
This section shows the personal information of the applicant such as the home address and home phone.
This section is available if you have defined the free fields and customized the layout to include the free fields. For more information on defining free fields, see Overview of free fields.
This section displays the free fields defined for the applicant.
This section displays a picture of the applicant.
This section shows the details of the organization that the applicant applied the vacancy for, such as the division, cost center, and name of the manager. You can view the details of the division, cost center, manager, and assistant manager by clicking on the links at the respective fields. For more information, see Viewing division cards, Viewing personal cards, and Creating and modifying cost centers.
This displays the document, internet site, and homepage that are linked to the applicant.
This section shows the skills that the applicant possess. You can add skills to an applicant by clicking Add. To modify the description of the skill or delete the skill, click on the link under the Skill column. For more information on adding or removing skills of applicants, see Adding and modifying skills of people or vacancies.
This displays the resume items linked to the applicant. To view more information of the resume type, click the description of the resume type under the Type column. Click the hyperlinked resume item to view the details or click Add to create a new resume item for the applicant. For more information, see Adding and modifying resume items for people and applicants.
Note: Click or to sort the resume in an ascending or descending order by resume type or start date.
This section displays additional note about the applicant.
This displays the vacancies that are related to the applicant. If the applicant has fulfilled the vacancy, the date the applicant was matched to the vacancy will be displayed under the Matched column and the status of the particular vacancy under the Status column will be shown as ‘Fulfilled’. You can add vacancies to an applicant by clicking Add. To view the details of the vacancy linked, click the description of the vacancy under the Vacancy column. For more information, see Viewing vacancy cards.