Considered as one of the key sources of competitive advantage, human capital plays a critical role in an organization. Competency Management is one of the most important tools that help organizations to assess and measure the competence of an individual as well as to identify the key behaviors required for an individual to perform in an excellent manner. This will help them to recognize the right candidates and fit them to the right jobs.
The process steps of the Competency Management functionality in Exact Synergy Enterprise are:
At this screen, you can view the profile generated for the respective applicant. This function is available only if you have set the competency method to Advanced in the HRM general settings. For more information, see Defining HRM General Settings.
To view the competency profiles of applicants, go to HRM/Reports/People/Applicants, define the relevant criteria, and click Show. Click the ID of the applicant under the ID column and then click the hyperlink at Competence profiles. Depending on the scenarios, you may see different screens as described in the following:
To view competency profiles, function right 505 – View payroll components is required. Users with the HR role have this function right. However, if you do not have the rights but are the reviewer of the profile, you will also be able to view the profiles. For more details on what you can do with function rights or levels, go to System/Setup/Security/Function rights, select the required module, and then click on the relevant ID. To find out the functions you can perform with a particular role, go to System/Setup/Security/Roles, type in the description, click Refresh, and then click the required link under the Role column.
Click this to rate the competences of the applicant.
Note: This button is available only if you are the reviewer of the profile. For more information, see Reviewing and Calculating Competency Profiles of Applicants and Employees.
Click this to reopen the competency profile and modify the ratings given.
Note: This is available only when the competency review has been completed and if you are the reviewer of the profile.
Click this to view a listing of all competency profiles for the applicant. For more information, see Viewing Competency Profiles Listing.
Click this to begin the process of matching the applicant to the most suitable vacancies. For more information, see Shortlisting Vacancies for Applicant via Matching Wizard.
Note: This button is available if you have function right 508 - Maintain payroll components and the applicant has a competency profile created which is linked to one competence or more. Otherwise, this button is not available.
Click this to exit.
This displays the name of the applicant which the competency profile belongs to. You can view the details of the applicant by clicking the name of the applicant. For more information, see Viewing Applicant Cards.
This displays the date the profile is created. This date is defined in the Profile: Start date field if you are generating the competency profile for the applicant at HRM/Setup/Competency management/Generate competency profile or in the Start date field if you are generating the competency profile at the applicant card.
This displays the name of the reviewer.
This displays the latest status of the profile.
The overall rating for the applicant will be displayed when the profile review has been completed.
This displays additional notes about the competency review.
This section displays the listing of competences that will be rated for the applicant and the weight and score for each competence. You can view the details of each competence by clicking the corresponding hyperlink. For more information, see Viewing Competences from Competency Groups. Only competences that are linked to field types with type defined as Value will be taken into account when the final rating is calculated. For more information on the field types and values, see Creating and Modifying Field Types for Competences, Attributes, and Targets of People.