On this page, you can create, modify, or delete vacancies.
To create or modify vacancies, function right 147 – Maintain resource card is required. By default, users with the HR or HR assistant roles have this function right.
Note:
The information in this document is applicable to product update 240 and higher. If you have versions lower than this, certain features explained here will not be applicable.
Keep in mind: All fields with the "!" icon are mandatory.
Click this to save the entry for the vacancy.
Click this to save the details of the vacancy and create another vacancy.
Note: This is available only if you are creating a vacancy.
Click this to delete the vacancy.
Note: This is available only if you are modifying a vacancy.
Click this to reject the vacancy. The status of the vacancy will change from Active to Rejected. The vacancy cannot be used if it is rejected.
Note: This is available only if you are modifying a vacancy. Once the vacancy is rejected, this button will change to Reopen. If the vacancy allows more than one employment and an employment for the vacancy has been fulfilled, clicking the Rejected button will reject the vacancy but the fulfilled employment for the vacancy will remain fulfilled. However, this only applies if there is no request type linked to the Request type in the HRM: Settings page (for more information, see Defining HRM general settings) and/or HRM: Division screen (for more information, see Viewing division cards). If all the vacancies are fulfilled this button will be disabled.
Click this to reopen the vacancy. The status of the vacancy will change from Rejected to Inactive or To be approved, depending on the request type settings.
Note: This is available only if you are modifying a vacancy. Once the status of the vacancy is Inactive or To be approved, this button will change to Reject. The Authorize button will be available.
Click this to authorize the vacancy. The status of the vacancy will change from Inactive to Active.
Note: This is available only if you are viewing or modifying a vacancy.
Click this to copy the details of the selected vacancy to a new vacancy. For more information, see Copying vacancies.
Note: This is available only if you are modifying a vacancy with an active status.
Click this to exit.
Type or select the manager ID to specify the person who is in charge of the vacancy.
Select the division of the vacancy. For more information on divisions, see Overview of divisions. Once you have selected a division, you can view the details of the division by clicking the name of the division displayed next to the box. For more information, see Viewing division cards.
Type or select the cost center code to specify the cost center of the vacancy. For more information on cost centers, see Overview of cost centers. Once you have selected a cost center, you can view the details of the cost center by clicking the name of the cost center displayed next to the box. For more information, see Creating and modifying cost centers.
Type or select the contractual location code of the vacancy. The contractual location refers to the physical site such as the city, building, or floor where the person will be based. This information is mandatory.
Type or select the physical location code of the vacancy. The physical location refers to the physical site such as the city, building, or floor where the person will be based. By default, the contractual location selected at Contractual location is filled in this box if no information is defined upon saving.
Type or select the job title code to specify the job title of the vacancy. This information is mandatory. For more information on job title, see Overview of job titles.
Note: In the advanced competency mode, the active competency profile of the selected job title will be automatically copied to the vacancy, based on the following rules:
Type the Full Time Equivalent (FTE) of the vacancy. A vacancy that requires a person who works full-time has an FTE of 1.00 while a vacancy that requires a person who works part-time will have a pro-rated FTE. This information is mandatory.
This displays the status of the vacancy.
Note: This is available only when you are creating a vacancy.
Type or select the start date of the vacancy.
Type or select the end date of the vacancy.
Type or select the fulfillment date of the vacancy. This fulfillment date refers to the date when the search for the applicants begins. This information is mandatory.
Type or select the fulfillment end date of the vacancy. This fulfillment end date refers to the end date of the applicant to fill up the related vacancy created.
Type the description of the document that you want to attach in the box next to . Click Browse to locate the document where the file is saved. The location of the document will be shown in the second box. Click to view all documents linked to the related medium.
Note: Whenever the description of an attachment is not entered when saving the vacancy, the system will automatically fill the description with the filename of the attachment.
Type the website addresses as references to a particular page on the Internet and to a related homepage. These website addresses must start with a “http://”. For example “http://www.thestarpaper.com”.
Select the available options to specify the vacancy type for the vacancy. You can select one from the following:
Type or select the customer code to specify which customer the vacancy belongs to.
Note: This is available only if you have selected the Customer: Vacancy check box in the general settings or the settings in the division of the vacancy, and enabled if you have selected External or Both at Vacancy type. For more information on the general and division settings, see Defining HRM general settings and Creating and modifying divisions respectively.
Type or select the job group code of the vacancy. This job group code refers to the job focus of the person who fills in the vacancy. Alternatively, you can type a focus of your own that has not been created. This information is mandatory. For more information on job groups, see Overview of job groups.
Type the number of employment that is available for the same vacancy. For example, if you define the quantity as ‘3’, one main vacancy and two child vacancies will be created whereby the child vacancies are linked to the main vacancy. You can change the quantity as long as the quantity is not less than the number of fulfilled vacancies.
Note: Only the main vacancies will be listed in the results of the vacancies report. For more information, see Viewing vacancies.
Type any additional note in the box provided.
Click this to put a timestamp in the box.
Click this to maximize the screen of the box.
This section is available if you have defined the free fields and customized the layout to include the free fields. For more information on defining free fields, see Overview of free fields. To include the Free fields section in the layout, click at the top right corner of the screen, and then select the Free fields check box.
The fields displayed are dependent on the free fields defined for the division selected at Division.
Click Customise at the title bar to customize the information and layout of the information to be displayed in the edit mode of profile(s) of a vacancy (personal level), vacancies in the same division (division level), and all vacancies (corporate level). For more information, see Customizing information and layout in vacancy profiles.