Exact Globe+

The process of matching entries

Introduction

You can match transaction entries at System ➔ Finance ➔ Register ➔ Match register by selecting the relevant person, and then clicking Zoom. Select the relevant account, and then click Zoom to view the entries. Then, select the entry and click Match. The Matching screen will be displayed.

Menu path

System ➔ Finance ➔ Register ➔ Match register

Field

Show

Select Unmatched to display all unmatched invoice entries or All to display all journal entries including the matched and unmatched entries in the search results.

Buttons

Refresh

Click this to refresh the displayed results. You will see the results that match the newly defined criteria.

Void

Click this to void the unwanted journal entries. This button is available only when you select unmatched invoice entries, enabled only when you select an entry in the transaction lines, and disabled when you select any Cash / bank entries. For more information, see Voiding entries.

Automatically

Click this to match the journal entries automatically.

Card

Click this to display the financial transactions overview of the selected debtor or creditor. For more information, see Viewing debtor card or Viewing creditor card.

Internal use

Click this to display the details of the selected item which is used for internal usage. This button is available only when you select Unmatched at Show and enabled only when you select an entry of the account payable in the transaction lines.

Details

Click this to view the detailed information of the selected journal entry. This button is available only when you select Unmatched at Show and enabled only when you select an entry in the transaction lines.

Note: The selection of the entry type(s) at the Cash / Bank or/and Invoices determines the different layout of the Details screen, depending on the Unmatched or All option you select at Show. If you select All at Show, you will see all the matched and unmatched transactions.

For example, if you select All at Show and a payment entry at Cash / Bank, and click Details button, you will be prompted to select the required transaction from the transaction lines you want to view the details. Click OK to confirm your selection or Cancel to go back to the previous screen. If you select Unmatched at Show and a cash receipt entry at Invoices, and click Details button, you will see a Cash receipt screen.

Our ref.

Click this to view or update the financial transaction details of the selected journal entryat the Our ref. screen. You will see all the transactions grouped by the Our ref.number. This button is enabled only when you select Unmatched at Show for the selected account payable(s), or when you select either Unmatched or All at Show for the selected account receivable(s).

Unmatch

Click this to reverse the selected matched journal entries in the journal. This button is enabled only when you select an entry in the transaction lines at either Cash / Bank or Invoices.

Reallocate

Click this to reallocate an invoice to another debtor or creditor. This button is available only when you select Unmatched at Show. For more information on how to allocate the costs, see Defining cost allocation.

Match/Process

Click this to match and process the selected journal entry or entries. This button is available only when you select Unmatched at Show. For more information, see Matching entries.

Close

Click this to exit.