Exact Globe+

Viewing terms of payment

Introduction

This document provides you the information how to view terms of payment. Payment transactions based on sales invoice, purchase invoice, sales credit note, purchase credit note, and others will be displayed via the menu path.

Menu path

Go to Cash flow ➔ Miscellaneous ➔ Terms, and click Display.

Fields

Prepayment

Select this check box to display prepayment transactions. Prepayment transactions are advanced payment created at Cash flow ➔ Payments ➔ Prepayments & Transfers.

To be authorized

Select this check box to display the payment that needs to be authorized. You can also authorize payment at Cash flow ➔ Payments ➔ Authorize. By default, this check box is selected.

Already authorized

Select this check box to display the payment that has been authorized. For authorized payment, the Authorized box in the process flow will have a green check mark to indicate that the payment has been authorized.

Payments in transit

Select this check box to display all the payments in transit. For payments in transit, the Processed box in the process flow will have a green check mark to indicate that the payment has been processed.

Matched

Select this check box to display matched payments. For matched payments, the Paid/Received box in the process flow will have a green check mark to indicate that the payment has been paid or received.

Click this to show or hide the unmatched payment or receipt transactions in the lower pane of the result section.

Note: The and button will be available only if Show check box at the Payments and Receipts section is selected when defining the search criteria before displaying the results. The buttons will be hidden if PO/SO is selected at Group by.

Click this to display the Transaction box.

Group by

Select the required method to group the payment. You can choose to group by Details, Payment reference, Debtor, Creditor, or PO/SO. By default, Details is selected.

Transaction

Select the type of payment transactions you want displayed. You can choose from payment transactions that relate to Purchase invoice, Purchase credit note, Sales invoice, Sales credit note, Other, Payroll, POS Sales invoice, or All. By default, All is selected.

Terms of payment process flow

Entered

This displays the date the transaction was entered.

Authorized

Click this to authorize the payment. Once you click Authorize, the payment line will be removed from the To be authorized view and displayed in the Already Authorized view. A green check mark and the date will be displayed.

Processed

Click this to process the payment. Once you click Processed, the payment line will be removed from the Already Authorized view and displayed in the Payments in transit view. A green check mark and the date will be displayed.

Paid/Received

This displays payments that have been paid or received. The box will change between Paid and Received depending on the transaction type. For example, if the transaction type is based on purchase invoice, the box will display the Paid status and if the transaction type is based on sales invoice, the box will display the Received status.

Note: The four boxes display the status of the selected payments. All boxes will only be displayed if Details is selected at Group by. On the right, the Prepayment, To be authorized, Already authorized, Payments in transit, and Matched amounts will be displayed based on the check boxes selected if Details is selected at Group by. If any other option beside Details is selected, the To be received, To be paid, and Balance amounts based on the selected check boxes will be displayed.

Buttons

Summary

Click this to view the summary report of the payment transactions.

Card

Click this to view the debtor or creditor card. For more information, see Viewing debtor cards.

+5 Days

Click this to add five days to the payment date.

+10 Days

Click this to add 10 days to the payment date.

Maintain

Click this to edit the debtor or creditor information. For more information, see Maintaining accounts receivables.

Export

Click this to export the data to Microsoft Excel.

Block

Click this to block the payment transactions from further actions.

Simple/Advanced

Click Simple to hide the advanced criteria. Click Advanced to display advanced criteria.

Refresh

Click this to display the search results according to the defined criteria.

Note

Click this to add a new note or to view existing notes for the selected account. Type a note, click Timestamp (optional), Save and then Close to exit.

Details

Click this to view further details of the payment transaction.

Our ref.

Click this to view the complete transaction of the selected line based on the internal reference.

Your ref.

Click this to view the complete transaction of the selected line based on the customer reference.

PO/SO

Click this to view the purchase order or sales order of the selected payment transaction. For more information, see Overview of sales orders and Overview of purchase orders.

Match

Click this to match the invoices with the cash flow entries. For more information, see Matching payments or receipts to invoices.

Assign

Click this to assign Own account, Payment date, Payment method, or To Cash instrument to the payment transaction.

Group

Click this to group the selected invoices manually or automatically based on Payment reference, Payment date, Own account, Payment method, or To Cash instrument.

Note: This is not necessary for a single debtor/creditor.

Select all/Deselect all

Click Select all to select all payment transactions. This button then changes to Deselect all. Click Deselect all to clear all selected payment transactions.

Close

Click this to exit.