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Release 372 New Depreciation Transaction Type in Fixed Asset for Germany

Release 370: New Depreciation of Fixed Asset for Romania

Background

 

In Germany, several laws are being changed recently. One of these laws is to have additional status in the report and an adjustment is made to the fixed assets functions to support this requirement in Exact Globe 2003.
 

 

What has been changed

 

In this implementation, the following transaction types need to be shown in fixed assets reports:

 

1. Additional Status fields in Assets module
2. Transfer 
3.
Partial sell
4. Decrease depreciation
5. Extraordinary depreciation
6. Special depreciation

7.
Specifics for calculation of depreciation
 

 

1. Additional Status fields in Assets module

Change in asset maintain screen

Two new statuses added Transferred and Written off introduce to asset maintain screen.

One new field Additional status is added in the Write off screen. Once open a written off Asset, Additional status will show at Asset Maintain - Advance section

 

New Transfer and Written off status checkbox added into the status filter in the affected menu paths as follow:

Assets / Assets / Maintain

Assets / Assets / List

Assets / Assets / Cards

Assets / Reports / Balance list

Assets / Reports / Parents

Assets / Reports / Items

Assets / Statistics / Investments

 

Changes to asset group

Add in two new fields Depreciation /Revaluation - Special (B/S) and Depreciation - Special (P&L) in Asset groups to handle Special depreciations.

 

Change on Opening Balance screen

Add a new section in opening balance to show extra information on Special Depreciation: Opening balance, Unallocated and Existing transactions.

Add a new column Special Depreciation for allocation of special depreciation on asset.

 

 

2. Transfer

 

In menu path Assets / Assets / Maintain, a new button Transfer  is added. Once user click on Transfer button, a Transfer window will prompt requesting user to fill in details on Asset Transfer . When a transfer is done, it will always based on 100% of the book value.

 

 

3. Partial sell

 

Suggested user to first split the asset using Split function follows by selling the spit asset.

Note: This functionality remains unchanged .

 

 

4. Decrease depreciation

 

Decrease depreciation is a correction on the depreciation done based on the depreciation method defined by the user for an asset.

Add a new button Extra Depr button in the Asset Maintain Screen. When user clicks the Extra Depr button,  an Extra depreciations window will prompt allowing user to select Decrease depreciation.

 

 

5. Extraordinary depreciation

 

Extraordinary depreciation is an additional depreciation for a particular period.

This is similar to Decrease depreciation above. In this application, select Extraordinary depreciation in the Extradepreciations windows.

 

 

 6. Special depreciation

 

Special depreciation is an additional depreciation method that runs concurrently with the existing depreciation method.

Add a Special depreciation checkbox and a Setting button in the Asset Maintain Screen. User need to check on Special depreciation checkbox to enable the Setting button. User will need to specify the amount of depreciation by using the Setting button.

In menu path Assets / Entries / Process , user can process the budget entries for special depreciation

 

 

7. Specifics for calculation of depreciation

 

Details scenario will show in Example.



Example on how this functionality works:


1. Additional Status fields in Assets module

Change in asset maintain screen

In asset maintain screen, Transferred and Written off are added to the Status selection.

One new field Additional status is added in the Write off screen. Once open a written off Asset, Additional status will show at Asset Maintain - Advance section

 

New Transfer and Written off status checkbox added into the status filter in the affected menu path as follow:

Menu path  Assets / Assets / Maintain

 

 

Menu path Assets / Assets / List

 

 

Menu path Assets / Assets / Cards

 

 

Menu path Assets / Reports / Balance list

 

 

Menu path Assets / Reports / Parents 

 

 

Menu path Assets / Reports / Items

 

 

Menu path Assets / Statistics / Investments

 

 

 

Changes to asset group

Add two new fields Depreciation /Revaluation - Special (B/S) and Depreciation - Special (P&L) in Asset groups to handle Special depreciations. New validation is added to this screen where both the  Depreciation - Special (P&L) CANNOT has the same general ledger account (G/L) used for Depreciation (P&L) . Decrease depreciation and extraordinary depreciation will be booked under the GL accounts defined in the Asset groups.

 

 

 

Change on Opening Balance screen

Go to menu path Assets/ Entries / Opening balance , notice there is additional new section to show extra information on Special Depreciation: Opening balance, Unallocated and Existing transactions. There is one new column Special Depreciation for allocate special depreciation on asset.

 

 

 

2. Transfer

 

Go to menu path Assets / Assets / Maintain , a new Transfer button is added in Asset maintain screen.


 

Once user clicks the Transfer button, a new Transfer window will prompt requesting user to fill in the details on Transfer to Asset. The transfer value will be based on 100% of the Asset book value.

 

 

Once click the Transfer button, a confirmation message will prompt.

 

 

Click the Yes button, a message box will prompt requesting user to calculate budget.

 

 

Once the transfer process is completed, the status of the transferred asset status will be changed to Transfer .

 

 

Open the transferred Asset and the depreciation start date is per the Start date stated in the transfer screen above.

 

 

 

3. Partial sell

Suggested user to first split the asset using the Split  function follows by selling the split asset.

Note: This functionality remains unchanged.

 

 

4. Decrease depreciation

Go to Asset Maintain; create an Asset and notice that a new Extra Depr button is added in the Asset Maintain Screen.

Click the Depreciation button and run depreciation from Year 2003 period 1 to Year 2004 period 12.

 

 

Click the Extra Depr button, a new screen Extra depreciations will be prompted and by default, the Decrease depreciation option is selected. Fill in the information same as shown below and click the OK button.

 

 

Once calculation process is completed, go to transaction tab in Asset maintain and noticed an additional Actual – Decrease transaction is allocated for period 1 year 2005.

 

 

 

5. Extraordinary depreciation

Go to Asset Maintain; create another Asset and notice new Extra Depr button is added in the Asset Maintain Screen.

Click the Depreciation button and run depreciation from Year 2003 period 1 to Year 2005 period 2.

 

 

Click the Extra Depr button, a new screen Extra depreciations will be prompted, select the Extraordinary depreciation option. Fill in the information as shown below and click the OK button.

 

 

Once calculation process is completed, go to transaction tab in Asset maintain and noticed an additional Actual – Extraordinary  Transaction is allocated for period 2 year 2005.

 

 

 

6. Special depreciation

Go to Asset Maintain; create an Asset and a new checkbox Special Depreciation with Setting button is added in the Asset Maintain Screen.

 

  

Check the Special Depreciation checkbox, the Setting button is enabled. Click on Setting button, new Special Depreciation screen will prompt. User needs to fill in the number of periods and the Start date of Special Depreciation.

 

 

Once completed the above process, click the Depreciation table tab and the following screen is shown. The number of periods shown in the table is defined above. User can now record the special depreciation for each period.

 

 

Click the OK button and calculate budgeted depreciation. Now go to transaction tab and noticed that an additional Budget – Special line is added and the budgeted depreciation is allocated for period 1 year 2006.

 

 

Click the Depreciation button, the Depreciation screen as below.

 

 

Click the Yes button and Process Screen for Period 1 2006 below shows the consolidated depreciation amount consisting of normal depreciation and special depreciation.

 

 

Process the depreciation. Go to Transaction tab, the Actual and Actual-Special depreciations are shown separately.

 

 

 

7. Specifics for calculation of depreciation

The combinations of the above depreciation types with existing depreciation detailed in the table below:

 

 Depreciation method

Special depreciation
(after completion)

Decrease depreciation

Extraordinary depreciation

Linear

since following year:

book value (of this year)* % of depreciation table

since first period of year with decrease depreciation.:

budget - decrease depreciation
/previous years (periods)

since following period of this transaction:

book value/remaining periods

Degressive

since following year:

book value * % of depreciation table (= no change)

since first period of year with decrease depreciation:

book value previous year + decrease

depreciation,

then book value * % depreciation table

since following period of this transaction:

book value * % depreciation table

Degressive to Linear

(for linear periods of time)

since following year:

book value (of this year)* % of depreciation table

since first period of year with decrease depreciation.:

budget - decrease depreciation
/previous years (periods)

 

since following period of this transaction:

book value/remaining periods

Degressive to Linear

(degressive periods of time) 

 

since following year:

book value * % of depreciation table (= no change)

since first period of year with decrease depreciation:

book value previous year + decrease

depreciation,

then book value * % depreciation table

since following period of this transaction:

book value * % depreciation table

 

 

 

 



 

     
 Main Category: Support Product Know How  Document Type: Release notes detail
 Category: Release Notes  Security  level: All - 0
 Sub category: Details  Document ID: 14.532.096
 Assortment:  Date: 11-05-2017
 Release: 372  Attachment:
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