From 2019 onwards, it will be mandatory to use the new orange payment slip and to have a Swiss QR code printed on each of the invoice or payment slip in Switzerland. The invoice is then sent to the bank, whereby the scanning of the Swiss QR code is done to initiate the automated payment or refund process.
To support the printing of Swiss QR code on invoices or payment slips, the Giro collection slip: QR Code check box has to be selected. This check box is available in the Print section at System ➔ General ➔ Settings, under the Invoice settings.
By default, this check box is not selected.
You can modify the Invoice, Direct invoice, Credit note, and Debit credit note layouts at System ➔ General ➔ Settings, under the Document settings, to include the QR code and other payment details in the invoices. This is done by adding the QR payment part database field (available in the Giro collection block) to the layout. See the following screen for an example:
This new field contains two options:
Note that you can reposition the field in the layout according to your preferences. However, do ensure that all the information are properly displayed in the invoices.
The following is an example of the QR payment part section displayed on an invoice:
If the debtor is not defined in the Swiss QR code or if the payment amount is zero, the relevant sections will be displayed as follows:
The following table provides more information of the headings in the QR payment part section:
Heading
Description
Account
This is the account to be credited from the Swiss QR code.
Creditor
This is the holder of the account.
Reference number
This is the reference of the QR.
Additional information
This displays other information for the recipient of the bill.
Debtor
This is the name of the debtor.
Due date
This displays the due date proposed by the biller.