Product Update 416: Orange payment slip with Swiss QR code introduced for invoices (Swiss legislation)

From 2019 onwards, it will be mandatory to use the new orange payment slip and to have a Swiss QR code printed on each of the invoice or payment slip in Switzerland. The invoice is then sent to the bank, whereby the scanning of the Swiss QR code is done to initiate the automated payment or refund process.

Invoice setting

To support the printing of Swiss QR code on invoices or payment slips, the Giro collection slip: QR Code check box has to be selected. This check box is available in the Print section at System ➔ General ➔ Settings, under the Invoice settings.

By default, this check box is not selected.

Invoice layout

You can modify the Invoice, Direct invoice, Credit note, and Debit credit note layouts at System ➔ General ➔ Settings, under the Document settings, to include the QR code and other payment details in the invoices. This is done by adding the QR payment part database field (available in the Giro collection block) to the layout. See the following screen for an example:

This new field contains two options:

• QR code only — The Swiss QR code will be printed on the invoices.
• QR code with printed details — The Swiss QR code with payment details will be printed on the invoices.

Note that you can reposition the field in the layout according to your preferences. However, do ensure that all the information are properly displayed in the invoices.

The following is an example of the QR payment part section displayed on an invoice:

If the debtor is not defined in the Swiss QR code or if the payment amount is zero, the relevant sections will be displayed as follows:

The following table provides more information of the headings in the QR payment part section: