Exact Globe+

Generating invoice lists

Menu path

Finance ➔ VAT ➔ Statistics ➔ Invoice list

Introduction

You can generate an invoice list, which contains an overview of all the invoices (whether with value-added tax or without value-added tax) with their base amount and the value-added tax (VAT) amount for a certain period. It is also possible to allocate VAT to a specific period.

Fields

You can filter the invoice list that you want to generate. To display the invoice list, you can define one or more of the following criteria and click Display. The invoices that match the search criteria you have defined are then displayed.

Invoice list

Select the required option when generating the invoice list. Select Invoice list to display the invoices that do not always have the correct base amount as it uses a different base amount calculation. Select Check to display the invoices that always have the correct base amount.

Range section

Date/Reporting date

Select the required option when generating the invoice list. Select Date to generate the invoice list based on the actual date or date range in which the invoices were created. Select Reporting date to generate the invoice list based on the reporting date or reporting date range of the invoices.

Reporting date, to

Type or select the reporting date range to display invoices with the selected reporting dates. Alternatively, select the All check box to display invoices with any reporting date. The reporting date is the date when the transaction is recorded in the financial reporting, and may not be the actual transaction date. Depending on your selection, you will see Date or Reporting date.

Note: Typing or selecting only the start date will display invoices that are recorded on and after the selected date. Typing or selecting only the end date will display invoices that are recorded on or before the selected date.

Type

Select Supplier or Customer to obtain the relevant invoice list. To view the invoice list for the suppliers and customers, select All.

Purchase Invoice/Sales Invoice, Purchase credit note/Sales credit note, Other

Select the check boxes to specify the type of invoice or transactions to be displayed in the list. You can select more than one option.

Note: The availability of the check boxes is dependent on the option selected at Type. If you have selected Supplier, the options available will be Purchase Invoice, Purchase credit note, and Other. If you have selected Customer, the options available will be Sales invoice, Sales credit note, and Other. All the check boxes will be available if you have selected All.

Check

With this selection, you can check for invoices where the sum of the base amount plus the VAT amount matches or does not match the invoiced amount. Three options are available:

All — Select this option to display all available sales or purchase invoices.
Yes — Select this option to display only the invoices where the sum of the base amount plus the VAT amount matches the invoiced amount.
No — Select this option to display the invoices where the sum of the base amount plus the VAT amount does not match the invoiced amount. This enables you to quickly retrieve invoices on which the VAT calculation is incorrect.

Note: In the invoice list, a green check mark in the Check column indicates that the invoice has the sum of the base amount plus the VAT amount which matches the invoiced amount.

VAT invoices

Select this check box to display invoices for which VAT has been registered.

Buttons

Display

Click this to display the invoice list based on the defined criteria. For more information, see Invoice list.

Close

Click this to exit.