Exact Globe

Product Updates 412, 411 and 410: Spesometro enhanced for 2016 (Italian legislation)

The Spesometro reporting feature was first implemented in product update 403 to list invoices amounting to EUR 3,000 or more in a text file format for annual submission to the tax authorities. For more information, see Product Update 403: SPESOMETRO reports supported (Italian legislation) and Product Update 404: Additional validation required to generate Spesometro report (Italian legislation).

To comply with the latest tax regulation in Italy, further enhancements have been made. The enhancements are highlighted in the following.

Renaming of menu path

The menu path Finance ? Reports ? Italian functionality ? Spesometro has been renamed to Finance ? Reports ? Italian functionality ? Multipurpose communication.

Enhancements in the Results screen

The Record type field has been renamed to Transaction type. You can choose to display only the FA transactions (documented invoices), BL transactions (transactions with blacklisted countries), or All transactions via this field. By default, All is selected.

The Show only: Missing VAT number and Fiscal code check box has been added. By selecting this check box, only the transaction without a VAT number and fiscal number will be displayed. By clearing this check box, all transactions will be displayed.

The column Blacklisted has been renamed to Blacklisted: Country. This column is hidden by default. You can make this column visible via the column settings.

A new column Transaction type has been added. This column displays the transaction type of the transaction, which is either BL or FA. BL refers to the invoiced sales and purchase transactions of companies in Italy and non-EU countries that are not blacklisted. BL refers to the invoiced sales and purchase transactions of companies in the blacklisted countries.

A new Change button has been added. This button lets you change the transaction type of the transaction. To update the transaction type, select the new type at the Transaction type field and click the Update button. It is also possible to select multiple transactions and update the transaction type for those records at once.

When changing the transaction type, the system will check on the VAT number and fiscal code. If both the VAT number and fiscal code are not available, a warning message will be prompted: "Not found: VAT number/ Fiscal code. Continue?” By clicking Yes, you can proceed with the changes.

To generate the file, select the transactions and click the Generate button to open the Print screen. When clicking OK in the Print screen, whereby you have selected the FA transactions with empty values for both the VAT number and fiscal code, an error message “Not Found: VAT Number/ Fiscal code. Failed to create file” will be displayed.

No file will be created because for the FA records as it is mandatory to provide either the VAT number or fiscal code. Before proceeding, you should first define the VAT Number / Fiscal code field in the account maintenance.

Creating Replacement and Cancellation files

After a file has been generated, it can be found in the defined export directory and is also stored as a document in Exact Globe Next. This document can be accessed via CRM ? Entries ? Documents or Finance ? Entries ? Documents. You are able to delete the file here and generate a new one. But by doing this, it is not possible to indicate whether the new file is a "Replacement" or "Cancellation" file.

For this purpose, a new Files tab has been added.

This tab displays all files that are generated. You can open the document that is stored in the company and you can view the content of the file by clicking the Open button. For more information see Maintaining documents. The Open button is only enabled when one record is selected. When several text files are generated for a set of processed records, separate documents are created to store each text file. You can open the text files separately.

When you click the Cancel button, a new screen will be displayed in which you can cancel or replace the generated file. The Cancel button is only enabled when one record is selected. When several text files are saved for a set of processed records, only the first document can be selected for cancellation. Once the document is cancelled, the rest of the related documents are cancelled as well.

In order to support the creation of the cancellation and replacement files, the Print screen has been adjusted.

A new Document section has been added to this screen. When opening the Print screen via the Generate button on the Results tab, the Protocol: Communication and Protocol: Document fields are enabled and mandatory when Replacement is selected at the Type field. When opening the Print screen via the Cancel button on the Files tab, the Protocol: Communication and Protocol: Document fields are enabled and mandatory when Cancellation is selected at the Type field.

In these fields, you can enter the protocol of the previous communication. The tax authorities will provide this protocol after receiving the communication.

Creating a cancellation file

To create a cancellation file, open the Files tab, select the file and click the Cancel button. In the Print screen, select Cancellation at Type and define the values for the Protocol: Communication and Protocol: Documents fields. After clicking OK, the cancellation file will be generated in the defined export directory.

In the Files tab, only the cancellation file will be shown. The original record will not be shown anymore. When selecting the cancellation file, the Cancel button will be disabled because it is not possible to cancel a cancellation file.

Both the original and cancellation files can be viewed at CRM ? Entries ? Documents or Finance ? Entries ? Documents.

Creating a replacement file

To generate a replacement file, you should first open the Files tab, select the file and click the Cancel button. In the Print screen, select Replacement at Type and click OK. The file will be removed from the Files tab.

In the Results tab, the previously generated record will be displayed and selected. This helps you to easily identify the previously processed records. Make the necessary adjustments and click Generate in the Results tab to generate the file again.

The generated replacement file will now be displayed in the Files tab, and the transactions will be removed from the Results tab.

New validations added

Two new validations have been added when generating a file via the Results tab:

1. If the value in the Calendar year field of the filter does not match the date value of the selected transactions, the error message "Not matched: Calendar year" will be displayed when generating a file for those transactions, as shown in the following:
   
   
2. When the file cannot be generated, the message "Failed to create file" will be displayed to inform the user that no file has been created, as shown in the following: