Exact Globe+

Maintaining absence entitlement - Service year basis

Menu paths

HR ➔ Reports ➔ Absence balance list, click Display, click Entitlement, and select an absence type, and then click Open.
System ➔ HR & Security ➔ Absence entitlements, select an absence type and click Open.
System ➔ HR & Security ➔ Absence types, select an absence type, click Open, and then click Entitlement.

Introduction

This screen allows you to define the default value of the total absence entitlement for the people for the service year basis. You can also define a specific number of absence entitlements for a person.

What version are you using?

The information in this document is based on product update 404.

How do I generate the absence entitlement for the corporate?

In the Maintain absence entitlements screen, select the Corporate tab.
Define the fields.
Click Generate. For more information, see Generating absence entitlements.

How do I add a person to the absence entitlement and generate the absence entitlement for the person?

In the Maintain absence entitlements screen, select the Person tab.
Click Add.
Define the search criteria.
Click Search.
Select a person in the overview. You can click Select all to select all the people in the overview.
Click OK.
Define the fields in the overview.
Click Generate. For more information, see Generating absence entitlements.

How do I delete a person from the absence entitlement?

In the Maintain absence entitlements screen, select the Person tab.
Select a person in the overview.
Click Delete.

How do I copy the details of the absence entitlement of the person to another person?

In the Maintain absence entitlements screen, select the Person tab.
Select a person in the overview.
Click Copy.
Click Add under the Copy to section.
Define the search criteria.
Click Search.
Select a person in the overview. You can also select Select all to select all the people in the overview.
Click OK.
Click Copy.

Fields

Corporate tab

This screen will differ depending on the selection at Basis under the Entitlement section in the Absence types screen. For more information, see Creating and maintaining absence types.

The following fields will be displayed if Service year is selected at Basis in the Absence types screen. Only the first row will be enabled except for the Statutory and Non-statutory columns. The remaining rows will contain the same data as the first row.

Add

Click this to add a row in the overview.

Delete

Click this to delete the selected absence entitlement.

Copy

Click this to copy the selected absence entitlement to another absence type.

Years

Type the number of years for the absence entitlement. This is mandatory.

Days

Type the number of days for the absence entitlement. This is mandatory.

Note:

This field is displayed only if the Duration in days check box in the Absence types screen is selected. For more information, see Creating and maintaining absence types.
This field is enabled only if the Apply expiry date check box is not selected.

Hours

Type the total number of hours for the absence entitlement. This is mandatory.

Note:

This field is displayed only if the Duration in days check box in the Absence types screen is not selected. For more information, see Creating and maintaining absence types.
This field is enabled only if the Apply expiry date check box is not selected.

Apply expiry date

Select this check box to apply an expiry date for the absence entitlement. If this check box is selected, the Statutory entitlement and Non-Statutory entitlement sections will be displayed.

Effective period

Type the period the absence entitlement will start. By default, the period displayed will be based on the Period-date calendar defined under the Period and year control section at System à General à Settings à General settings. This is mandatory.

Note: This field is available only if the Apply expiry date check box is selected.

Effective year

Type the year the absence entitlement will start. By default, the year displayed will be based on the Period-date calendar defined under the Period and year control section at System à General à Settings à General settings. This is mandatory.

Note: This field is available only if the Apply expiry date check box is selected.

Statutory(Days)

Type the number of days for the statutory entitlement. By default, 0.00 is displayed. This is mandatory.

Note: This field is available only if the Apply expiry date check box is selected, and the Duration in days check box in the Absence types screen is selected. For more information, see Creating and maintaining absence types.

Statutory(Hours)

Type the number of hours for the statutory entitlement. By default, 0.00 is displayed. This is mandatory.

Note: This field is available only if the Apply expiry date check box is selected, and the Duration in days check box in the Absence types screen is not selected. For more information, see Creating and maintaining absence types.

Expiry period

Type the period the statutory entitlement will expire. By default, 6 is displayed. This is mandatory.

Note: This field is available only if the Apply expiry date check box is selected.

Unit

Select week(s), month(s), or year(s) the statutory entitlement will expire. By default, month(s) is selected. This is mandatory.

Note: This field is available only if the Apply expiry date check box is selected.

Non-statutory(Days)

Type the number of days for the non-statutory entitlement. By default, the number of days defined at Days will be displayed. This is mandatory.

Non-statutory(Hours)

Type the number of hours for the non-statutory entitlement. By default, the number of hours defined at Hours will be displayed. This is mandatory.

Expiry period

Type the period the non-statutory entitlement will expire. By default, 5 is displayed. This is mandatory.

Note: This field is available only if the Apply expiry date check box is selected.

Unit

Select week(s), month(s), or year(s) the non-statutory entitlement will expire. By default, year(s) is selected. This is mandatory.

Note: This field is available only if the Apply expiry date check box is selected.

Person tab

This screen will differ depending on the selection at Basis under the Entitlement section in the Absence types screen. For more information, see Creating and maintaining absence types.

Add

Click this to add a row in the overview.

Person

This column displays the ID of the person. This column cannot be edited.

Full name

This column displays the full name of the person. This column cannot be edited.

Type

This column displays the type of person. This column cannot be edited.

Cost center

This column displays the cost center of the person. This column cannot be edited.