Exact Globe+

Printing blanket purchase orders

Menu path

Purchase > Entries > Blanket purchase orders > Print / Process

Introduction

This screen allows you to print the blanket purchase orders.

What version are you using?

The information in this document is applicable to product update 503 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I print blanket purchase orders?

In the Print / Process screen, define the search criteria.
Click Search.
Select a purchase order in the overview.
Click Print.
Define the fields.
Click Print.

Fields

Print section

Trial

Select this to print test copies of the blanket purchase orders.

Note: The selected blanket purchase orders will not be processed.

Final

Select this to print final copies of the blanket purchase orders. By default, this option is selected.

Note: The blanket purchase orders will be processed.

Output section

Printer

Select this to print the blanket purchase order.

E-mail

Select this to send the blanket purchase order by e-mail. If this is selected, the following fields in the Output section are enabled.

E-mail (To:)

Type the e-mail address of the creditor who will receive the blanket purchase order. This is mandatory.

Subject

Type the subject of the e-mail. This is mandatory.

Long description

Type the long description of the e-mail.

Covering letter

Type or select a covering letter code to attach a covering letter with the e-mail. This is available only if Image is selected at Covering letter (format) in the General section of Documents settings and the Use multiple layouts check box is not selected in the Receipt section of Purchase settings. For more information, see Overview of layouts.

E-mail template

Type or select a template that you want to attach with the email. The email template is displayed if you have selected an email template at Blanket PO under the E-mail settings section at System > General > Settings > Document settings. For more information, see Document settings.

Note: This field is enabled only if you have selected the E-mail template option at Blanket PO under the E-mail settings section at System > General > Settings > Document settings.

Options section

Layout/Collective layout

Type or select a layout or collective layout for the blanket purchase order. This is mandatory. By default, the blanket purchase order layout displayed is based on the Blanket PO defined at System > General > Settings > Document settings. If the multiple layout functionality is enabled, Layout will be changed to Collective layout. For more information, see Overview of collective layouts for logistics and Documents settings.

Note: Layout is available if you have not selected the Use multiple layouts check box in the Receipt section at System > General > Settings > Purchase settings, whereas Collective layout is available if you have selected the said check box. For more information, see Purchase settings.

Free text lines

Select this check box to enable the free text lines in the Text block 1 and Text block 2 sections.

Compress

Select this check box to combine the order lines in the blanket purchase order.

Text block 1 section

Text 1.1/1.2/1.3

You can type additional information for the blanket purchase order in the Text 1.1, Text 1.2, and Text 1.3 fields. These fields are enabled if the Free text lines check box in the Options section is selected.

Text block 2 section

Text 2.1/2.2/2.3

You can type additional information for the blanket purchase order in the Text 2.1, Text 2.2, and Text 2.3 fields. These fields are enabled if the Free text lines check box in the Options section is selected.