Introduction
This document provides the information on how to print debtor or creditor cards.
Menu path
Go to Finance ➔ Accounts payable ➔ Cards, and then click Print.
Fields
Layout section
Report
Select the type of report you want displayed. If you want to generate an extensive report, select Details. If you are only interested in a receivables or payables list, select List.
Reference number
Select Our ref. or Entry no. to be used as the reference number for the report.
Order
Select Period, Date, Entry no., Your reference, Our ref., Reporting date, or External number to group the data in the report accordingly. Your selection here changes the last field under the Range section.
Information
Select Currency, Entry no., Posting user, or Budget to display the extra information in the report. This is available only if Details is selected at Report.
New page every creditor
Select this check box to indicate that you want to display each creditor on a new page.
Note: This label for this check box is New page every debtor for accounts receivables.
Unprocessed
Select this check box to display unprocessed transactions together with processed transactions.
Subtotal
Select this check box to display the subtotal for each period. This is enabled only if Period is selected at Order.
Summarize
Select this check box to summarize the report.
Note: The fields below are enabled only if the Summarize check box is selected.
Settlement transactions
Select this check box to display settlement transactions together with other financial transactions.
Collective entries
Select this check box to display collective entries together with individual entries.
Filter section
Cards
Select All to display all debtor/creditor cards, Only with balance to display debtor/creditor cards with balance, or Only with transactions to display debtor/creditor cards with transactions.
Balance / PL
Select All to display all transactions, B/S to display balance sheet transactions, or Profit & Loss to display profit & loss transactions.
Description
Type a full or partial description to display the transactions that match this description.
Range section
Type
Select the type of data you want to display. Select All to display all data, Supplier to display supplier data, or Payroll to display payroll data.
Note: This is not available for accounts receivables.
Creditor
Type or select a creditor code or range of codes to display the transactions linked to the selected creditor. Select the All check box for all creditors.
Note: This label for this field is Debtor for accounts receivables.
Classification
Type or select a classification code or range of codes to display the transactions linked to the selected classification. Select the All check box for all classifications.
Centralized account
Type or select a centralized account code or range of codes to display the transactions linked to the selected centralized account. Select the All check box for all centralized accounts.
Project
Type or select a project code or range of codes to display the transactions linked to the selected project. Select the All check box for all projects.
Cost center
Type or select a cost center or range of cost centers to display the transactions linked to the selected cost center. Select the All check box for all cost centers.
Cost unit
Type or select a cost unit or range of cost units to display the transactions linked to the selected cost unit. Select the All check box for all cost units.
Year
Select a year to display transactions for the selected year.
Period
Type a period or range of periods to display transactions for that period. Select the All check box for all periods.
Currency section
Currency
Type or select the currency you want the report in.
Exchange rate
Select the type of exchange rate you want to use when displaying the data in the report. You can choose from Original, Current, or Historical. For more information, see Maintaining Exchange Rates.
Date
Type or select the exchange rate date in order to determine the correct rate. This is used to convert the amounts to the selected currency. Date is only enabled if you have selected Historical at Exchange rate.
Note: The amount stipulated from the general ledger reports generated will be based on the following examples:
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If you choose Historical, the foreign currency amount stipulated in the report will be recalculated based on the default currency amount at the exchange rate of the date specified at the Date field and the type of currency chosen at the Currency field at the Currency section. Thus, if the transaction currency is the same as the selected currency, then the system will also recalculate the foreign currency amount based on the exchange rate of the date specified.
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If you choose Original, the foreign currency will be recalculated using the default currency amount based on the exchange rate of the date specified at the Date field. However, if the transaction currency is the same as the selected currency, then the system will not recalculate the foreign currency amount.
Buttons
Start
Click this to generate the report. In the Report screen, click Print to print the report or Close to exit.
Close
Click this to exit.
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