Modifying transaction details

Menu path

Go to Inventory ➔ Warehouse management ➔ Warehouses, click Open or New, click Item transactions, click Edit, and then click Transaction.

Introduction 

This document provides the information on how to change the details of the selected transaction.

Fields

Change section

Line

Select this to change the details of the transaction selected in the previous screen. By default, this is selected.

Our ref.

Select this to search for the transactions that have the same reference number (our ref.) as the transaction selected in the previous screen.

Your ref.

Select this to search for the transactions that have the same reference number (your ref.) as the transaction selected in the previous screen.

Entry

Select this to search for the general journal entries of the transaction selected in the previous screen.

Our ref. / Entry

Select this to search for the general journal entries with the same reference number (our ref.) as the transaction selected in the previous screen.

Fields section

This section allows you to change the details of the selected transaction. By default, the details of the transaction selected in the previous screen are displayed.  

Date

Type or select a transaction date for the transaction(s) displayed in the Transactions section.

Note: This is enabled only if you have selected Our ref. / Entry in the Change section.

Reporting date

Type or select a reporting date for the transaction(s) displayed in the Transactions section.

Note: This is enabled only if you have selected Our ref. / Entry in the Change section.

Our ref.

Type a reference number for the transaction(s) displayed in the Transactions section.

Note: This is enabled only if you have selected Our ref. or Our ref. / Entry in the Change section.

Account

Type or select an account number for the transaction displayed in the Transactions section.

Note: This is enabled only if you have selected Line in the Change section.

Debtor

The debtor of the transaction selected in the previous screen is displayed. This cannot be edited.

Creditor

The creditor of the transaction selected in the previous screen is displayed. This cannot be edited.

Resource

Type or select a resource for the transaction(s) displayed in the Transactions section.

Payment reference

The payment reference number of the transaction selected in the previous screen is displayed. This cannot be edited.

Description

Type a description for the transaction(s) displayed in the Transactions section.

Your reference

Type a reference number for the transaction(s) displayed in the Transactions section.

Note: This is enabled only if you have selected Our ref., Your ref., Entry, or Our ref. / Entry in the Change section.

Layout code

Select a layout for the transaction(s) displayed in the Transactions section.

Note: This is enabled only if you have selected Our ref., Your ref., Entry, or Our ref. / Entry in the Change section.

Transaction type

Select a transaction type for the transaction(s) displayed in the Transactions section. You can select any of the following:

• Normal — Select this to change the transaction(s) to a normal transaction.
• Void — Select this to change the type of the transaction(s) to void. This is available only if you have selected a purchase invoice transaction.
• Opening balance — Select this to change the type of the transaction(s) to opening balance.
• Correction — Select this to change the type of the transaction(s) to correction.
• Fiscal — Select this to change the type of the transaction(s) to fiscal. You can change the transaction type to fiscal only if the types of transactions selected are not debtor, creditor, bank, or cash.

Note: This is enabled only if you have selected Entry in the Change section.

Cost center

Type or select a cost center for the transaction(s) displayed in the Transactions section.

Cost unit

Type or select a cost unit for the transaction(s) displayed in the Transactions section.

Serial/batch

Type or select a serial or batch number for the item(s) of the transaction(s) displayed in the Transactions section.

Item

Type or select an item for the transaction(s) displayed in the Transactions section.

Quantity

Type the quantity for the selected item (defined at Item) for the transaction(s) displayed in the Transactions section.

Warehouse

Type or select a warehouse for the transaction(s) displayed in the Transactions section.

Note: This is enabled only if you have selected Our ref. or Your ref. in the Change section unless the selected transaction is a general journal or purchase journal transaction.

Location

Type or select a location for the selected warehouse (defined at Warehouse) for the transaction(s) displayed in the Transactions section.

Note: This is enabled only if you have selected Our ref. or Your ref. in the Change section.

Project

Type or select a project for the transaction(s) displayed in the Transactions section.

Free field 1/2/3/4/5

Type an extra description for the transaction(s) displayed in the Transactions section.  

Transactions section

This section displays the transaction selected from the previous screen and transactions that are related to that selected transaction. However, the transactions that are displayed in this section also depend on the selection in the Change section.

Buttons

Simple/Advanced

Click Simple to hide the Transactions section.

Click Advanced to view the Transactions section. By default, the Transactions section is displayed.

OK

Click this to update the details of the all the transactions displayed in the Transactions section.

Cancel

Click this to exit.

Related document

• Viewing transactions