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Creating and maintaining Intrastat for direct invoices

Introduction

You will see this screen when creating or modifying direct invoices if these requirements are met:

The Intrastat registration for purchases and sales have been enabled (the INTRASTAT registration for purchases and INTRASTAT registration for sales check boxes are selected under the INTRASTAT settings at System ➔ General ➔ Settings) and the mandatory information has been filled in under the INTRASTAT settings.
The direct invoice entry is filled in with an item that requires Intrastat. An item requires Intrastat if the Intrastat: Enabled check box is selected at the item maintenance (go to Inventory ➔ Items ➔ Maintain and select the relevant item), under the Financial tab in the Enter INTRASTAT data section.
The country filled in under the Country column is from another European Union (EU) country.

This screen allows you to enable or disable the Intrastat for the particular item, or fill in or modify the Intrastat data on the selected direct invoice line.

Fields

The fields displayed may differ depending on the legislation used.

Intrastat: Enabled

Select this check box to specify that the Intrastat is required for the particular item. Clear this check box if Intrastat is not required for this particular item. If you clear this check box, all other fields will be disabled.

Statistical code

Type or select the statistical number for the items. These numbers are used by the Central Statistical Office to define the items that are being imported or exported. By default, the statistical number filled in is based on the information filled at Statistical nr. at the item maintenance (go to Invoice ➔ Items ➔ Maintain and select the relevant item), under the Financial tab in the Enter INTRASTAT data section.

Net weight

Type the total weight of the selected item to be exported. By default, the net weight filled in is based on the information filled at Net weight at the item maintenance (go to Invoice ➔ Items ➔ Maintain and select the relevant item), under the Financial tab in the Enter INTRASTAT data section.

Note: This is mandatory if the Weight mandatory check box is selected for the statistical number filled at Statistical code. This check box is located at System ➔ Logistics ➔ Intrastat ➔ Statistical numbers, select the particular statistical number, and click Open.

Statistical units

Type the number of units of the selected item to be exported. By default, the number of units filled in is based on the information filled at Statistical units at the item maintenance (go to Invoice ➔ Items ➔ Maintain and select the relevant item), under the Financial tab in the Enter INTRASTAT data section.

System

Type or select the import or export system that is applicable to the transaction of items to be registered. The import or export system is used by the statistical authorities to differentiate normal items flow from special items flow. By default, the information filled in is based on the information defined at System at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section. You can create the Intrastat system by clicking New when selecting the system or at System ➔ Logistics ➔ Intrastat ➔ Systems.

INTRASTAT transactions A

Type or select the search code transaction A for the selected item to be exported. Transaction A is the nature of an agreement that forms the basis for the delivery of goods in transactions including sales, purchase, return shipment, and repairs. This setting is country-specific and is based on the license you are using. By default, the information filled in is based on the information defined at Transaction A at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section. You can create Intrastat transaction A by clicking New when selecting the search code for transaction A or at System ➔ Logistics ➔ Intrastat ➔ Transactions A.

INTRASTAT transaction B

Type or select the search code transaction B for the selected item to be exported. Transaction B is the nature of an agreement that forms the basis for the delivery of goods in transactions including sales, purchase, return shipment, and repairs. This setting is country-specific and is based on the license you are using. By default, the information filled in is based on the information defined at Transaction B at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section. You can create Intrastat transaction B by clicking New when selecting the search code for transaction B or at System ➔ Logistics ➔ Intrastat ➔ Transactions B.

Area

Type or select the search code area for the selected item. This area code is defined by the statistical authorities. This setting is country-specific and is based on the license you are using. By default, the information filled in is based on the information defined at Area at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section. You can create the Intrastat areas by clicking New when selecting the search code area or at System ➔ Logistics ➔ Intrastat ➔ Areas.

Shipping via

Type or select the delivery method search code to specify the shipping method used to ship the selected item. By default, the information filled in is based on the information defined at Delivery terms at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section. You can create the Intrastat delivery methods by clicking New when selecting the delivery method or at System ➔ Logistics ➔ Intrastat ➔ Shipping methods.

Transshipment

Type or select the transshipment search code to define the type of shipping method used for transferring the selected item from one country to another. By default, the information filled in is based on the information defined at Transfer location at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section. You can create transshipments by clicking New when selecting the search code for transshipment or at System ➔ Logistics ➔ Intrastat ➔ Transshipments.

Transportation

Type or select the type of transportation used for moving the goods in or out of the country. By default, the information filled in is based on the information defined at Transportation at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section. You can create the Intrastat transportation by clicking New when selecting the type of transportation or at System ➔ Logistics ➔ Intrastat ➔ Methods of transportation.

City of loading

Type or select the search code of the city of loading for the selected item. This defines the city in which the items are loaded. By default, the information filled in is based on the information defined at City of loading/unloading at System ➔ General ➔ Settings, under the INTRASTAT settings in the Defaults section.