Exact Globe+

Project settings

Menu path

System ➔ General ➔ Settings ➔ Project settings

Introduction

Exact Globe Next provides the flexibility for you to set your preferred settings to manage your project administration. In this screen, you can define your preferred settings for project management. This includes project entries, resource planning, description definition for invoice lines, work in progress (WIP) method, and others.

What version are you using?

The information in this document is applicable to product update 407 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I define the project settings?

In the Project settings screen, define the relevant fields.
Click Save.
A message “Changes will take effect after restarting the software” will be displayed.
Click OK.
Restart Exact Globe Next.

Keep in mind: All fields with the “!” icon are mandatory.

How do I edit the project settings?

In the Project settings screen, make the required changes.
Click Save.
A message “Changes will take effect after restarting the software” will be displayed.
Click OK.
Restart Exact Globe Next.

How do I view the changes made to the settings?

In the Project settings screen, click Logbook.
The list of changes made to the settings will be displayed.
Click Close to exit.

Fields

Entry section

Work in progress (Change)

Type or select the profit & loss general ledger account used in recording work in progress (WIP) entries.

Work in progress (Balance)

Type or select the balance sheet general ledger account used in recording WIP entries.

WIP cost and revenue transfer section

WIP revenue

Type or select the balance sheet general ledger account to be used in recording work in progress (WIP) entries.

Note: You can only select balance sheet accounts of neutral type and accounts that are not defined for the cost of goods sold (COGS) general ledger accounts of items and item groups.

WIP costs

Type or select the balance sheet general ledger account to be used in recording work in progress (WIP) entries.

Note: You can only select balance sheet accounts of neutral type and accounts that are not defined for the cost of goods sold (COGS) general ledger accounts of items and item groups.

Transfer revenue to WIP

Type or select the profit & loss general ledger account to be used in recording work in progress (WIP) entries.

Note: You can only select profit & loss accounts and accounts that are not defined for the COGS general ledger accounts of items and item groups.

Transfer costs to WIP

Type or select the profit & loss general ledger account to be used in recording work in progress (WIP) entries.

Note: You can only select define profit & loss accounts and accounts that are not defined for the COGS general ledger accounts of items and item groups.

Planning section

Resource planning

Select this check box to use the normal resource planning function in the administration. With this setting activated, you can plan a project for your employees or the phantom resource, which has a default resource ID of -3. If this is not selected, all planning will be automatically assigned to the phantom resource. Only the phantom resource is able to perform the planned hour realizations. However, for extra work, you can still use your employees as well as the phantom resource.

Planning Person

This is the default setting to enable the phantom resource to perform unlimited labor hour planning and realization in project and manufacturing.

Invoice lines section

Description

Select one of the following options for description in the invoice line. This setting determines which description is to be used in the invoice generated from project realizations (invoice proposal). There are three options which include:

Item
Select this option to use the item description as the invoice description.
Sales order lines
Select this option to use the sales order line description as the invoice description.
Realization
Select this option to use the description of the entered activity during project realization as the invoice description.

Allow: Purchase invoice

Select the Allow: Purchase invoice check box to allow a sales invoice to be generated for a purchase invoice through the invoice proposal application.

Note: This function is applicable only for Time & Material and Fixed projects.

WIP method section

WIP method

Select the default WIP method to be used when a new project is created. There are five available options which include Percentage of completion cost recognition, Percentage of completion revenue recognition, Completed contract method, Cost of sales method, No: WIP, To be invoiced, Percentage of completion cost recognition (budget), Percentage of completion revenue recognition (budget), WIP cost and revenue transfer, and WIP cost and revenue. Based on the selected method, the WIP will be calculated.

Note: The WIP methods of Percentage of completion cost recognition (budget) and Percentage of completion revenue recognition (budget) will only be available for selection if you have the E-Budget module.