Printing purchase orders and Return to Vendor (RTV) orders

Print section

Trial

Select this to print test copies of the purchase order or RTV order. By default, this is selected.

Note: The selected purchase order or RTV order will not be processed.

Final

Select this to print final copies of the purchase order or RTV order.

Note: The purchase order or RTV order will be processed.

Output section

Printer

Select this to print the purchase order or RTV order.

E-mail

Select this to send the purchase order or RTV order to the creditor by e-mail.

Printer

Select a printer that you want to use to print the purchase order or RTV order. The selection available will be based on the form printer settings. For more information on form printer settings, see Form printer settings. If Default printer is defined in the form printer settings, the printer defined at Default printer at System > General > User settings, under the Output tab, will be used.

Note: This field is enabled only if the Printer option is selected.

E-mail (To:)

This is the e-mail address of the creditor who will receive the purchase order or RTV order. If you want to send the purchase order or RTV order to multiple e-mail addresses, insert a semicolon (;) between the e-mail addresses. This information is mandatory.

Note: This field is enabled only if the E-mail option is selected.

Subject

Type the subject of the e-mail. This information is mandatory.

Note: This field is enabled only if the E-mail option is selected.

Long description

Type the long description of the e-mail.

Note: This field is enabled only if the E-mail option is selected.

Covering letter

Type or select a covering letter code to attach a covering letter with the e-mail. This is available only if Image is selected at Covering letter (format) in the General section of Documents settings and the Use multiple layouts check box is not selected in the Fulfillment section of Order settings. For more information, see Overview of layouts.

Note: This field is enabled only if the E-mail option is selected.

E-mail template

Type or select a template that you want to attach with the email. The email template is displayed if you have selected an email template at Purchase orders (if you are printing purchase orders) or RTV orders (if you are printing RTV orders) under the E-mail settings section at System > General > Settings > Document settings. For more information, see Document settings.

Note: This field is enabled only if you have selected the E-mail template option at Purchase orders (if you are printing purchase orders) or RTV orders (if you are printing RTV orders) under the E-mail settings section at System > General > Settings > Document settings.

Include XML file

Select this check box to include XML files.

Note: This field is available only when printing purchase orders.

Options section

Layout / Collective layout

Type or select a layout or collective layout for the purchase order or RTV order. This is mandatory. By default, the purchase order or RTV layout displayed is based on the purchase order defined at Purchase order in the Logistics section at System > General > Settings > Documents settings. If the multiple layout functionality is enabled, Layout will be changed to Collective layout. For more information, see Overview of collective layouts for logistics.

Note: Layout is available if you have not selected the Use multiple layouts check box at System > General > Settings > Purchase settings, in the Receipt section, whereas Collective layout is available if you have enabled the multiple layout functionality.

Free text lines

Select this check box to add remarks to the purchase order or RTV order. Once this check box is selected, the free text lines fields under the Text block 1 and Text block 2 sections will be enabled.

Compress

Select this check box to combine the same items with the same purchase order or RTV order information into one line on the purchase order or RTV order. Only the same purchase or RTV items with the same information can be combined.

Text block 1 section

Text 1.1 / 1.2 / 1.3

You can type extra information for the purchase order or RTV order at the Text 1.1, Text 1.2, and Text 1.3 fields. These fields are enabled if you have selected the Free text lines check box under the Options section.

Text block 2 section

Text 2.1 / 2.2 / 2.3

You can type extra information for the purchase order or RTV order at the Text 2.1, Text 2.2, and Text 2.3 fields. These fields are enabled if you have selected the Free text lines check box under the Options section.

Close

Click this to exit.

Start

Click this to print the purchase order or RTV order.