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Viewing SEPA Direct Debit (SDD) management report

Menu path

Cash flow ➔ Collections ➔ SDD management

Introduction

This screen displays the payments that were collected for the SDD based on the search criteria defined at Cash flow ? Collections ? SDD management. For more information, see Overview of SEPA Direct Debit (SDD) management report.

What version are you using?

The information in this document is based applicable to product update 409 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I view the SDD management report?

1. In the SDD management screen, define the search criteria.
2. Click Display.

How do I view the summary report of the payment transactions?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Click Summary.
5. Click Close to exit.

How do I perform a bulk update on SDD mandates?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Click Link Mandates. The message "To be linked: Mandate Reference. This process may take some time. Continue anyway?" will be displayed.
5. Click Yes.
6. Click Close to exit.

Keep in mind: The bulk update will be available only for the following payment method(s):

• Collection, Letter of credit, Cheque, and Automatic collection for the Spain legislation.
• Collection for other legislations.
• Sales credit note transaction type.

How do I view and/or maintain the notes of an account?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click Note.
6. Click Close to exit.

How do I view the purchase or sales orders of the payment transactions?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click PO/SO. For more information, see Creating and maintaining sales orders or Creating and maintaining purchase orders.
6. Click Close to exit.

How do I view the debtor card of an account?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click Card. For more information, see Viewing debtor cards.

Keep in mind: The Card button is available only if Advanced is clicked, and enabled only if an account is selected.

How do I add five days to the payment date for an account?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click +5 Days. A message “Changed : Payment date : +5 Days” will be displayed.
6. Click OK to exit.

Keep in mind: The +5 Days button is available only if Advanced is clicked, and enabled only if an account is selected.

How do I add ten days to the payment date for an account?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click +10 Days. A message “Changed : Payment date : +10 Days” will be displayed.
6. Click OK to exit.

Keep in mind: The +10 Days button is available only if Advanced is clicked, and enabled only if an account is selected.

How do I view and/or edit the debtor information of an account?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click Maintain. For more information, see Creating and maintaining accounts receivable.

Keep in mind: The Maintain button is available only if Advanced is clicked, and enabled only if an account is selected.

How do I export the transactions into Microsoft Excel?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Click Export.

How do I block an account from further transactions?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Click Advanced.
4. Select the required account.
5. Click Block.

Keep in mind: The Block button is available only if Advanced is clicked, and enabled only if an account is selected.

How do I view the information of an SDD mandate?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Mandate Reference. For more information, see Creating and maintaining SEPA Direct Debit (SDD) mandates.

Keep in mind: The Mandate Reference button is enabled only if an account is selected and the invoice is linked to the SDD mandate.

How do I view the payment transactions of an account?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Details. For more information, see Creating and maintaining payment conditions for sales orders, service orders, and sales quotations.

Keep in mind: The Details button is enabled only if an account is selected.

How do I view the transactions of an account based on the internal reference?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Our ref..

Keep in mind: The Our ref. button is enabled only if an account is selected.

How do I view the transactions of an account based on the customer reference?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Your ref..

Keep in mind: The Your ref. button is enabled only if an account is selected.

How do I view the validation report of an account?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Validate.

Keep in mind: The Validate button is enabled only if an account is selected and based on the following criteria:

• Cash instrument – The SEPA direct debit check box must be selected, the IBAN and BIC code fields have been defined, country code of the IBAN is within the SEPA region, and the Creditor identifier field is defined if the cash instrument country is “AT” or “DE”.
• Debtor’s details – The IBAN and BIC code fields of the debtor’s bank account have been defined, country code of the IBAN is within the SEPA region, and debtor’s city is defined.
• Invoice terms – The currency of the invoice term is “EUR”, payment method is “Collection”, SDD mandate is linked, and run number is assigned.
• SDD mandate – The status is “Active”, SDD mandate is linked to the invoice debtor, the bank account of the SDD mandate and invoice term is the same, difference between the last SDD date and system date is less than 3 years unless the last SDD date is not defined, and signature date is before the requested collection date.
• Sequence of the batch run – If the SDD sequence is “First”, it will not be possible to have multiple terms in one SDD batch run. The terms should be grouped first or a different run number for the subsequent terms must be defined.

How do I process the SDD batch run and generate the SDD XML file?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Process.
5. Type or select the run number of the assigned invoice term at Run number.
6. Select the Print: SDD pre-notification check box to print the SDD pre-notification letter.
7. Click OK.

Keep in mind: The Process button is enabled only if an account is selected. The run number must be assigned before the SDD batch run can be processed.

How do I match an invoice with the cash flow entries?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Match. For more information, see Matching payments or receipts to invoices.

Keep in mind: The Match button is enabled only if an account is selected.

How do I generate pre-notification letters?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Print.
5. Select a layout at Layout.
6. Select the Based on account, Printer, or E-mail option at Output.
7. Select the type of contact person at Contact persons.
8. Click Start.

Keep in mind:

• The Print button is enabled only if the account with the Assigned status is selected. Once the pre-notification letter is printed, the status will be changed from Assigned to Printed. The pre-notification letter can be printed again if the status is Printed. However, if a new run number is assigned to the account with the Printed status, the status will be changed to Assigned.
• The template can be selected at SDD pre-notification under the Cash flow section at System ? General ? Settings ? Document settings. For more information, see Document settings.

How do I assign run numbers?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Select the required account.
4. Click Assign.
5. At Run number, select the New option to assign a number for the invoice term, the Existing option to assign an existing run number for the invoice term, or the No changes option if you do not want to make any changes to the run number. 
6. Type or select the run number, or select the Clear check box to remove the assigned run number for the invoice term. This field is enabled only if the Existing option at Run number is selected. 
7. Type or select a payment date at Payment date, or select the Clear check box to clear the payment date.   
8. Click OK.

Keep in mind: The Assign button is enabled only if an account is selected. If a new run number is assigned to the invoice term, the status of the invoice term will be "In progress".

How do I group the invoices manually or automatically?

1. In the SDD management screen, define the search criteria.
2. Click Display.
3. Select the accounts that you want to group.
4. Click Group.
5. Select the Manually option to group the invoices manually or Automatically option to group the invoices automatically.
6. Type a payment reference at Payment reference. This field is enabled only if the Manually option is selected.
7. Type or select a payment date at Payment date. By default, the current date will be displayed.
8. Type or select your bank account at Own account.
9. Select a payment method at Payment method.
10. Type or select the bank account for the cash instrument at To Cash instrument.
11. Click OK.

Keep in mind: The Group button is enabled only if more than one account is selected. The invoice terms should be grouped before processing if the SDD sequence is "First".

Fields

Buttons

Related documents

• Creating and maintaining accounts receivable 
• Creating and maintaining payment conditions for sales orders, service orders, and sales quotations 
• Creating and maintaining purchase orders 
• Creating and maintaining sales orders 
• Creating and maintaining SEPA Direct Debit (SDD) mandates
• Document settings 
• Exact video library
• Matching payments or receipts to invoices 
• Overview of SEPA Direct Debit (SDD) management report 
• Viewing debtor cards 

 

     

Main Category:	Attachments & notes	Document Type:	Online help main
Category:		Security  level:	All - 0
Sub category:		Document ID:	25.093.281
Assortment:	Exact Globe+	Date:	26-09-2022
Release:		Attachment:
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