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Exporting audit file

Introduction

The audit file is created at Finance ➔ VAT / Statistics ➔ Audit file. It allows the tax authorities to audit an administration quickly and easily. This saves time for both the tax authorities and the company. However, the use of an audit file is not mandatory and is only available for Dutch license.

An XML audit file, the successor to the ADF audit file, offers more options for exchanging basic data and transaction details.

Note: The XML and ADF audit files are formats used by the Dutch tax authority.

Menu path

Finance ➔ VAT / Statistics ➔ Audit file

Fields

You can filter the audit file that you want to export. To search for the audit file, you can define one or more of the following criteria and click Export. The audit file that matches the search criteria you have entered is then exported.

Action

Select the action you wish to take — whether to Export or Import an audit file.

Format

Select the audit file format — whether XML Auditfile (XAF) or ADF Auditfile (ADF).

Financial year

Select the financial year of the audit file to be exported.

Unprocessed

Select the Unprocessed check box to include entries that have not been processed in the administration. This is only available if ADF Auditfile (ADF) is selected.

Export file

Type or select the name and location of the export file.

Opening balance

Select the Opening balance check box if you want to include the opening balance in the audit file. This is only available if XML Auditfile (XAF) is selected.

Profit for current year

Type or select the general ledger account to be included in the export. This is a mandatory field and is available only when the Opening balance check box is selected.

Secure

Select this check box to secure and zip the audit file to the ADF file that can only be extracted by the tax authorities.

Inpakken (Compress)

Select this check box to compress the audit file during export to a CAB format. This makes it possible to send large files through e-mail.

Progress

The indicator shows how far the system has progressed with exporting the audit file.