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Product Update 419: Suministro Inmediato de Información (SII) improved (Spanish legislation)

The following enhancements have been implemented for the Suministro Inmediato de Información (SII) functionality in Exact Globe Next: 

Digital certificate available for each user

The digital certificate and password for SII are now stored in the Exact Globe Next database for each user. Once a new certificate has been provided when declaring the company information in the Declaration screen, the certificate will be saved when the Send button is clicked. 

Unlike the previous behavior, whereby the digital certificate and password were used by default for all users of an existing database, the following submissions can be done without the need to restart the application as the latest certificate will remain in use.

 

Simplified invoices available

The simplified invoices, or also known as the F2 – Factura simplificada invoice type, have been made available. The invoice type can be selected via the F2 – Factura simplificada option at the Invoice type field under the Transaction details section. The option can be selected in the Sales and Purchases tabs (accessible via Finance ➔ VAT / Statistics ➔ Immediate submission of VAT information).

Purchases tab

In the Purchases tab, the Fakturas de importe >= 100 millones de Euros check box under the Transaction details section will be made available. The check box will be automatically selected for a transaction that is selected for the first time with the invoice total that is at least €100 million.

Once the definition that has been made in the tab has been saved, the automatic selection of the check box will no longer be applied and the value at the check box will be based on the last saved value.

Submission status can be updated via batch update for new transactions

The new transactions can be updated via the batch update functionality by selecting the newly added Status check box in the batch update screen. This functionality is applicable to the sales, purchase, intra-community, collection, payment, and investment transactions. 

The check box will be enabled only when the transactions have been filtered to display new transactions. The check box will still be visible for accepted transactions, however, it will be disabled and cleared from selection. 

Once the Status check box has been selected, the only available option, Accepted, will be selected.

 

Batch update for purchase transactions

The F2 – Factura simplificada option will be made available at the Invoice type field.

The Fakturas de importe >= 100 millones de Euros option will also be made available for the batch update of the purchase transactions. Once selected, the New value check box will be enabled for selection.

XML structure enhanced

The structure of the XML file has been enhanced for the purchase transactions, simplified invoices, correction invoices, and the F5 - Importaciones (DUA) invoice type.

Purchase transactions

The following elements will be displayed for the purchase transactions with the invoice types of:

  • F1, F2, F3, F4, F5, F6,
  • R1, R2, R3, R4, R5, and
  • LC.  

Macrodata element

When the Fakturas de importe >= 100 millones de Euros check box has been selected for a corresponding transaction, the value “S” will be reflected at this element. Otherwise, the element will not be displayed in the XML file.

CuotaDeducible element

The value “0” must be defined for the F2, F4, and R5 invoice types. Otherwise, the error message “1279 -When Type Invoice is F2, F4 or R5 the Deductible Fee must be 0” will be displayed.

Importetotal element

The amount that will be reflected at this element will be based on the following logic:

  • Investment of the taxpayer: The amount that will be reflected at the element will be the total VAT basis when the VAT code type used is the VAT charged.
  • Intra-community acquisitions: The amount that will be reflected at the element will be the total VAT basis when the EU sales list is not the No listing type.
  • Income tax withheld operations: The amount that will be reflected at the element will be the total invoice amount. The total invoice amount is the combined amount of the total VAT basis and VAT amount.
  • Normal purchase invoices with the value added tax: The amount that will be reflected at the element will be the combined amount of the total VAT basis and VAT amount.  

Simplified invoices

The value at the TipoFactura block for the sales and purchases transactions have been changed to “F2”.

The Contraparte block has been removed for the sales transactions.

F5 - Importaciones (DUA) invoice type

The following changes have been made to the F5 - Importaciones (DU) invoice type:

  • the NIF tag has been added under the IDFactura and Contraparte elements,
  • the ID and IDType tags have been removed from the IDFactura and Contraparte elements,
  • the NombreRazon tag under the Contraparte element will have the company name as its value, and
  • the value of the ID Type tag will be set to “01”, the Country code tag will be set to “ES”, and the ID tag will be set to the VAT number. 

Note that the VAT number column in Exact Globe Next will display the supplier VAT number and country code until a record for the particular transaction has been created.

Confirmation message when editing accepted transactions

When attempting to edit transactions that have been submitted and accepted, the following confirmation message will be displayed to ensure that you will be informed of the status of the transactions before making the changes: 

 

You can then proceed to edit the transactions by clicking Yes. 

Note that the confirmation message will be displayed for the following transactions:

  • transactions that have been submitted using the standard submission process,
  • transactions with the Accepted, Accepted with error, or Rejected status, and
  • general journal entries that include multiple transactions, with at least one transaction with the above criteria.  

The confirmation message will only be displayed when you edit the transactions via any of the following menu paths:

  • Finance ➔ Entries ➔ Bank/Cash
  • Finance ➔ Entries ➔ Purchase
  • Finance ➔ Entries ➔ Sales
  • Finance ➔ Entries ➔ General journal 

     
 Main Category: Attachments & notes  Document Type: Release notes detail
 Category:  Security  level: All - 0
 Sub category:  Document ID: 29.129.922
 Assortment: Exact Globe  Date: 05-11-2019
 Release:  Attachment:
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