Exact Globe+

XML-Server: The use of the 'Main division' check when importing Accounts receivable

Introduction

When importing accounts receivable from E-Synergy via the menu path [ XML / Financial import / Accounts receivable ] the option 'Main division' is available. This document describes the exact use of this function.

Explanation

If your E-Synergy environment has more then one administrations it is possible that one account has more then one debtor number(s) for several divisions. An account can only have one main division. This can be maintained in the finance part of the account card within E-Synergy.

When checked only debtors with the following criteria will be imported:

• The debtor should be linked, in e-Synergy, to a division that matches the administration number of the Exact Globe 2003 administration which you are importing in.
• The administration number does not match the main division of that relation. This can be checked under the financial section of the account card. 

Example:

Debtor A, with debtor number 1111, has two debtor numbers.

• Debtor number 1111 for division 001 (001 is the main division)
• Debtor number 1111 for division 002

Debtor X, with debtor number 9999, has two debtor numbers.

• Debtor number 9999 for division 001
• Debtor number 9999 for division 002 (002 is the main division)

If the import of these two debtors would be started in the Globe 2003 administration 002, without any filters or options, both debtors would be imported

If the check 'Main division' is checked the debtor 9999 would not be imported in administration 002 since this debtor has administration 002 as main division.

The advantage:
In the situation above debtor 1111 will be maintained in administration 001 and debtor 9999 in administration 002. The Globe 2003 administration 002 will therefore always contain the most recent data for debtor 9999 but not for debtor 1111.

It is therefore useless to import debtor 9999 from E-Synergy since the data would be overwritten with the exact same data. In this way you will be able to quicker handle your imports since only debtors are imported which are not maintained in that administration.

Related topics

• Start page XML Server
• Import process XML Server