Maintaining absence entitlement - Fixed basis

Corporate tab

This screen will differ depending on the selection at Basis under the Entitlement section in the Absence types screen. For more information, see Creating and maintaining absence types.

 

The following fields will be displayed if Fixed is selected at Basis in the Absence types screen.

Apply expiry date

Select this check box to apply an expiry date for the absence entitlement. If this check box is selected, the Statutory entitlement and Non-Statutory entitlement sections will be displayed.

Hours

Type the total number of hours for the absence entitlement. This is mandatory.

 

Note:

• This field is displayed only if the Duration in days check box in the Absence types screen is not selected. For more information, see Creating and maintaining absence types.
• This field is enabled only if the Apply expiry date check box is not selected.

Days

Type the total number of days for the absence entitlement. This is mandatory.

 

Note:

• This field is displayed only if the Duration in days check box in the Absence types screen is selected. For more information, see Creating and maintaining absence types.
• This field is enabled only if the Apply expiry date check box is not selected.

Effective period / Year

Type the period, and then select the year the absence entitlement will start. By default, the period and year displayed will be based on the Period-date calendar defined under the Period and year control section at System à General à Settings à General settings. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected.

Statutory entitlement section

Expiry period (after calendar year)

Type the period, and then select week(s), month(s), or year(s) the statutory entitlement will expire. By default, 6 and month(s) are displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected.

days

Type the number of days for the statutory entitlement. By default, 0.00 is displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected, and the Duration in days check box in the Absence types screen is selected. For more information, see Creating and maintaining absence types.

Hours

Type the number of hours for the statutory entitlement. By default, 0.00 is displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected, and the Duration in days check box in the Absence types screen is not selected. For more information, see Creating and maintaining absence types.

Non-statutory entitlement section

Expiry period (after calendar year)

Type the period, and then select week(s), month(s), or year(s) the non-statutory entitlement will expire. By default, 5 and year(s) are displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected.

days

Type the number of days for the non-statutory entitlement. By default, the number of days defined at Days will be displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected, and the Duration in days check box in the Absence types screen is selected. For more information, see Creating and maintaining absence types.

Hours

Type the number of hours for the non-statutory entitlement. By default, the number of hours defined at Hours will be displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected, and the Duration in days check box in the Absence types screen is not selected. For more information, see Creating and maintaining absence types.

Person tab

This screen will differ depending on the selection at Basis under the Entitlement section in the Absence types screen. For more information, see Creating and maintaining absence types.

 

The following fields will be displayed if Fixed is selected at Basis in the Absence types screen.

Add

Click this to add a row in the overview.

Delete

Click this to delete the selected absence entitlement.

Copy

Click this to copy the selected absence entitlement of the person to another person.

Person

Type the ID of the person for the absence entitlement. This is mandatory.

Full name

The full name of the person is displayed. This field cannot be edited.

Hours

Type the total number of hours for the absence entitlement for the person. This is mandatory.

 

Note:

• This field is displayed only if the Duration in days check box in the Absence types screen is not selected. For more information, see Creating and maintaining absence types.
• This field is enabled only if the Apply expiry date check box is not selected.

Days

Type the total number of days for the absence entitlement for the person. This is mandatory.

 

Note:

• This field is displayed only if the Duration in days check box in the Absence types screen is selected. For more information, see Creating and maintaining absence types.
• This field is enabled only if the Apply expiry date check box is not selected.

Effective period

Type the period the absence entitlement will start for the selected person. By default, the period displayed will be based on the Period-date calendar defined under the Period and year control section at System à General à Settings à General settings. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected.

Effective year

Type the year the absence entitlement will start for the selected person. By default, the year displayed will be based on the Period-date calendar defined under the Period and year control section at System à General à Settings à General settings. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected.

Statutory(Days)

Type the number of days for the statutory entitlement for the person. By default, 0.00 is displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected, and the Duration in days check box in the Absence types screen is selected. For more information, see Creating and maintaining absence types.

Statutory(Hours)

Type the number of hours for the statutory entitlement for the person. By default, 0.00 is displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected, and the Duration in days check box in the Absence types screen is not selected. For more information, see Creating and maintaining absence types.

Expiry period

Type the period the statutory entitlement will expire for the person. By default, 6 is displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected.

Unit

Select week(s), month(s), or year(s) the statutory entitlement will expire for the person. By default, month(s) is selected. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected.

Non-statutory(Days)

Type the number of days for the non-statutory entitlement for the person. By default, the number of days defined at Days will be displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected, and the Duration in days check box in the Absence types screen is selected. For more information, see Creating and maintaining absence types.

Non-statutory(Hours)

Type the number of hours for the non-statutory entitlement for the person. By default, the number of hours defined at Hours will be displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected, and the Duration in days check box in the Absence types screen is not selected. For more information, see Creating and maintaining absence types.

Expiry period

Type the period the non-statutory entitlement will expire for the person. By default, 5 is displayed. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected.

Unit

Select week(s), month(s), or year(s) the non-statutory entitlement will expire for the person. By default, year(s) is selected. This is mandatory.

 

Note: This field is available only if the Apply expiry date check box is selected.

 

Generate

Click this to generate the absence entitlement. For more information, see Generating absence entitlements.

Save

Click this to save the changes.

Close

Click this to exit.