Viewing E-Reporting screen (French legislation)

To be sent tab

This tab displays the return periods that are ready to be generated, reviewed, sent, or deleted.

Assign section

Reporting

Select the type of e-report to be sent. Select the Transaction option to send transaction e-reports or Payment (VAT cash system) option to send payment e-reports.

For

Select the reporting category. Select the B2B (Foreign) option to send B2B e-reports or B2C option to send B2C e-reports.

Range

Type or select the date or date range to send e-reports with the selected date. You can select any of the following options:

• Date
• Reporting date
• Fulfilment date

When the E-Reporting screen is opened for the first time, the default value will be based on the Check: Closed periods checkbox at System > General > Settings > General settings.

By default, the from date is based on the first day of the current month and the to date is based on the tenth day of the current month.

When the date range is defined, the system checks for overlapping return periods. If the selected from date and to date matches an existing return period, the following occurs:

• If the existing return period has not been sent:
• The existing return period is deleted.
• The existing XML file is deleted.
• A new return period and XML file are generated.
• If the existing return period has already been sent, the system creates a correction return period.
• If the selected date range overlaps with an existing return period:
• The Generate button is disabled.
• The error message “This range is overlapping with an existing period” will be displayed.

Return period

The return period is generated automatically when:

• A valid reporting type is selected.
• A valid reporting category is selected.
• Valid date from and date to values are defined.

The system generates the return period using the selected reporting type, reporting category, and date range. The return period format is as follows:

• Starts with:
• F1 – Transaction and B2B (Foreign)
• F2 – Payment (VAT cash system) and B2B (Foreign)
• F3 – Transaction and B2C
• F4 – Payment (VAT cash system) and B2C
• Followed by an underscore and the following:
• T – Transaction
• P – Payment (VAT cash system)
• Followed by “Date from” (YYMMDD)
• Followedw by an underscore and “Date to” (YYMMDD)

If the date range is updated, the system will check to ensure the selected date does not overlap with an existing return period such as the following:

• When the “Date from” and “Date to” is the same as the existing return period:
• If the existing return period has not been sent, the system will delete the existing return period and XML file. A new XML file will be generated.
• If the existing return period has been sent, the system will generate a correction return period.
• When one of the date (from or to) is the same but another date (from or to) falls within or outside the date range of the return period, the Generate button will be enabled and the error message “This range is overlapping with an existing period” will be displayed.
• When both dates fall within the date range of the return period, the Generate button will be disabled and the error message “This range is overlapping with an existing period” will be displayed.
• If the “Date from” and “Date to” are valid, the return period will be automatically defined by the system.

Correction return

Select this checkbox to send correction return e-reports. The system automatically validates this setting during generation and updates the value if necessary.

Assigned section

Transaction

Select this checkbox to display transaction e-reports.

Payment (VAT cash system)

Select this checkbox to display payment e-reports.

Sent tab

This tab displays return periods that have already been submitted. You can view and monitor submitted return periods. The selected return periods are submitted to the reporting gateway.

Date range section

Year

Type the year of the e-report to be displayed. The current year is displayed by default.

Month

Type or select the month of the e-report to be displayed.

Status section

Open

Select this checkbox to display e-reports with open status.

Sent

Select this checkbox to display e-reports with sent status.

Error

Select this checkbox to display e-reports with error status.

Reporting section

Transaction

Select this checkbox to display transaction e-reports.

Payment (VAT cash system)

Select this checkbox to display payment e-reports.

Close

Click this to exit.

Generate

Click this to generate the e-report. When this button is clicked, an XML file will be generated and saved, and a record will be generated. If the Correction return checkbox is not selected, but the system detected the return period is a correction, a message will be displayed and the Correction return checkbox will be selected. If the Correction return checkbox is selected, but the system detected the return period is not a correction, a message will be displayed, and the Correction return checkbox will not be selected.

Once the Generate button is clicked, the following occurs:

• An XML file is generated.
• The XML file is stored in the system.
• An e-reporting record is created.
• The correction return option is validated automatically.

If the correction status defined does not match the detected status, the system updates the value automatically and displays a message.

Note: This button is enabled only if the To be sent tab is clicked and the Return period field contains a value.

Send

Click this to send the e-report to the gateway.

Note: This button is enabled only if the To be sent tab is clicked and one or more e-reports are selected.

Delete

Click this to delete the selected e-report.

Note: This button is enabled only if the To be sent tab is clicked and one or more e-reports are selected.

Preview

Click this to view the selected e-report. Once this button is clicked, the Document screen will be displayed.

Note: This button is enabled only if one or more e-reports are selected.

Status

Click this to view the e-report with the selected status. The system will check the status of all the records with the Open status that are displayed in the overview. If a new status is retrieved, the system will update and display the latest status and response message.

Note: This button is only displayed if the Sent tab is clicked.

Refresh

Click this to display the e-reports based on the search criteria.