Exact Globe+

Processing cost allocation

Introduction

The cost allocation functionality allows you to allocate costs from a general ledger to selected cost centers. The cost allocation can be determined based on allocation levels. If you have indicated for a G/L that costs need to be allocated, you can process the cost allocation at Finance/General ledger/Cost centers/units/Process. It is also possible to allocate the cost from one cost center to other cost centers.

Note: It is only possible to allocate to cost centers of a higher allocation level. If you select a cost center of level 2, it is only possible to allocate the costs to cost centers of level 3 and higher.

Before processing the cost allocation, you have to define the cost centers at System/Finance/Cost centers/units/Cost centers and allocate the costs to the respective cost center(s) at System/Finance/Cost centers/units/Cost allocation. See Related documents: Creating and maintaining cost centers and Allocating costs to other cost centers.

Description

G/L

Select  G/L to allocate the costs from a general ledger account to cost centers. Click Start and you will see the results screen.

Cost Center

Select Cost center to allocate the costs from one cost center to others of a higher allocation level. Click Start and you will see the results screen.

At each level of the cost center as displayed in the search results, you will see the respective amount and units you have allocated to the cost center(s) earlier. You can modify the units before you click the Allocate button in the Cost allocation screen to process the cost allocation.

Note: Click in the toolbar to display the Columns setup screen. Select the Horizontal check box to display the columns in horizontal grid lines, or the Vertical check box to display the columns in vertical grid lines.

After clicking Start, you will see the following:

Parameters section

• From - Type or select the required date or the date range to indicate for which dates you want to process the cost allocation or select the All check box for all dates.
• G/L - Type or select the general ledger account number or the general ledger account range. Only the allocations to be processed for the selected G/L’s will be displayed. You can select the All check box for all general ledger accounts.

Entry section

• Date - Type or select the entry date to be used for the booking in the general journal.
• Journal - Type or select the journal number to be used for the allocation booking.
• Refresh - Click Refresh to update the costs to be allocated according to the defined criteria.
• Allocate - Click Allocate to process the cost allocation based on the entered criteria.
• Close - Click Close to exit.

Buttons

Start

Click Start to display the search results based on the selected option.

Close

Click Close to exit.

Related documents