Modules ? HRM ? Reports ? People ? Applicants
This page allows you to view a list of applicants by division, contractual location, application type, or other options available. In cases whereby an applicant has multiple applicant entries in the system, you can merge the entries into one by starting the merging process from this page.
To view the list of applicants, function right 158 — View resources reports is required. By default, users with the General manager, HR, or HR assistant role have this function right.
Note:
The information in this document is applicable to product update 259 and higher. If you have versions lower than this, certain features explained here will not be applicable.
Keep in mind: All fields with the “!” icon are mandatory.
Click this to exit.
Click this to display the results according to the defined criteria.
Note: Once you have clicked this button, the name of the button will change to Refresh.
Click this to update the results according to the defined criteria.
Click this to clear all the defined criteria so that you can start a new search.
Click this to create an applicant entry. For more information, see Creating applicant entries.
Click this to merge the details of an applicant (who has multiple entries) into one entry. For more information, see Merging duplicate applicant entries.
Click Customise at the title bar to customize the fields, columns, or sections. You can add or remove existing criteria based on your preferences by selecting or clearing the relevant check boxes. Click Save to save the settings and exit, Default to reset your selections to the default settings, or Close to exit without saving. Take note of the following sections:
You can add or remove columns on the report based on the information you want to view. You can arrange the order of the columns by clicking the Up or Down buttons. There are various columns that you can select, such as Gender, Start date, and First name.
You can add or remove the fields in the Criteria section by selecting or clearing the relevant check boxes.
Select the required option to display the applicants in the specific group.
Type or select the required option to display the applicants in the specific division. Once you have selected a division, you can view the details of the division by clicking the name of the division displayed next to the box. For more information, see Viewing division cards.
Type or select the required option to display the applicants in the specific cost center group.
Type or select the required option to display the applicants in the specific cost center. Once you have selected a cost center, you can view the details of the cost center by clicking the name of the cost center displayed next to the box. For more information, see Creating and modifying cost centers.
Type or select the job group of the vacancy the applicants have applied for. For more information on job groups, see Viewing job groups.
Type or select the job activity of the vacancy the applicants have applied for. For more information on job activities, see Viewing job activities.
Type or select a physical location to display applicants linked to this location.
Type or select the job title of the vacancy the applicants have applied for. For more information on job titles, see Viewing job titles.
Select the application phase to display only applicants who are in the selected phase.
Select the Active, Inactive, and/or Rejected check boxes to display applicants with the respective statuses.
Note: This field is not available if you do not have function right 153 — View restricted items in search. In this case, only applicants with the Active status will be taken into account in the search results.
Type or select a date or range of dates to display applicant entries created on this date or within this range of dates.
Select the relevant check boxes to display the applicants belonging to the respective applicant types in the report. You can select more than one of the following options:
Note: This is available only if you have selected the Customer: Vacancy check box in the general or division settings. For more information, see Defining HRM general settings or Creating and modifying divisions.
Select Group, Division, Cost center group, Cost centre, Contractual location, Job title, Application phase, Status, Application type, and/or Vacancy to group the results accordingly. You can group by three levels of grouping at any one time. For example, if you select Division, Cost centre, and Vacancy, each group header in the overview will consist of the code and name of a division, code and description of a cost center, and the code and job title of a vacancy.
The number of applicants with their respective statuses is displayed together with their IDs, names, and other information. You can view the document attached to an applicant by clicking under the Reference column. The document is attached to the applicant via the applicant card. For more information, see Creating applicant entries.