Viewing applicants

Close

Click this to exit.

Show

Click this to display the results according to the defined criteria.

Note: Once you have clicked this button, the name of the button will change to Refresh.

Refresh

Click this to update the results according to the defined criteria.

Reset

Click this to clear all the defined criteria so that you can start a new search.

New

Click this to create an applicant entry. For more information, see Creating applicant entries.

Merge

Click this to merge the details of an applicant (who has multiple entries) into one entry. For more information, see Merging duplicate applicant entries.

Customise

Click Customise at the title bar to customize the fields, columns, or sections. You can add or remove existing criteria based on your preferences by selecting or clearing the relevant check boxes. Click Save to save the settings and exit, Default to reset your selections to the default settings, or Close to exit without saving. Take note of the following sections:

Columns section

You can add or remove columns on the report based on the information you want to view. You can arrange the order of the columns by clicking the Up or Down buttons. There are various columns that you can select, such as Gender, Start date, and First name.

Criteria section

You can add or remove the fields in the Criteria section by selecting or clearing the relevant check boxes.

Criteria section

Group

Select the required option to display the applicants in the specific group.

Division

Type or select the required option to display the applicants in the specific division. Once you have selected a division, you can view the details of the division by clicking the name of the division displayed next to the box. For more information, see Viewing division cards.

Cost center group

Type or select the required option to display the applicants in the specific cost center group.

Cost centre

Type or select the required option to display the applicants in the specific cost center. Once you have selected a cost center, you can view the details of the cost center by clicking the name of the cost center displayed next to the box. For more information, see Creating and modifying cost centers.

Job group

Type or select the job group of the vacancy the applicants have applied for. For more information on job groups, see Viewing job groups.

Job activity

Type or select the job activity of the vacancy the applicants have applied for. For more information on job activities, see Viewing job activities.

Physical location

Type or select a physical location to display applicants linked to this location.

Job title

Type or select the job title of the vacancy the applicants have applied for. For more information on job titles, see Viewing job titles.

Application phase

Select the application phase to display only applicants who are in the selected phase.

Status

Select the Active, Inactive, and/or Rejected check boxes to display applicants with the respective statuses.

Note: This field is not available if you do not have function right 153 — View restricted items in search. In this case, only applicants with the Active status will be taken into account in the search results.

Created date

Type or select a date or range of dates to display applicant entries created on this date or within this range of dates.

Application type

Select the relevant check boxes to display the applicants belonging to the respective applicant types in the report. You can select more than one of the following options:

• Employee — Select this to include applicants who are employed within the organization and who have applied for a vacancy with Internal as the vacancy type.
• Applicant — Select this to include applicants who are external applicants and not employed within the organization.

Note: This is available only if you have selected the Customer: Vacancy check box in the general or division settings. For more information, see Defining HRM general settings or Creating and modifying divisions.

Group by

Select Group, Division, Cost center group, Cost centre, Contractual location, Job title, Application phase, Status, Application type, and/or Vacancy to group the results accordingly. You can group by three levels of grouping at any one time. For example, if you select Division, Cost centre, and Vacancy, each group header in the overview will consist of the code and name of a division, code and description of a cost center, and the code and job title of a vacancy.

The number of applicants with their respective statuses is displayed together with their IDs, names, and other information. You can view the document attached to an applicant by clicking under the Reference column. The document is attached to the applicant via the applicant card. For more information, see Creating applicant entries.