Exact Globe

Product Updates 418 and 417: Automatic process and modification available for entries of Cash journal type (French legislation)

In these product updates, the cash entries will now be automatically processed upon saving and can be modified when the required function rights are available.

Automatic processing of entries while saving

The entries of the Cash journal type or entries of the general journal with the Cash general ledger type will now be automatically processed upon saving. For the entries of the general journal to be automatically processed while saving, the following requirements must be met: 

• the entries contain at least one Cash general ledger type, and
• the entries are of the normal and correction transactions. 

The automatic process will be applicable to the allocated and unallocated entries.

Function right to modify processed entries available

The To change processed cash entries function right has been made available to allow users to modify entries of the Cash journal type or entries of the general journal with the Cash general ledger type. The function right will only be available, and must only be enabled when the Use the change function to adjust existing transactions function right is available and has been enabled.

By default, the function right is enabled for users with the Administrator role.

Modification of processed entries

The modification can only be done to the entries of the Cash journal type or entries of the general journal with the Cash general ledger type that have been processed by users who have enabled the Use the change function to adjust existing transactions and To change processed cash entries function rights.

The modification functionality is applicable to the allocated and unallocated entries that have been processed.

For further elaboration on the possible scenarios and outcomes of the modification based on the availability of the To change processed cash entries function right, see How-to: Modifying entries of Cash journal and general ledger types with To change processed cash entries function right.

Things to note: 

• The cash entries will be automatically processed after they have been created. Therefore, to avoid errors, all the necessary analytical values must be provided when creating the entries.
• For the general journal, only the normal and correction transaction types with at least one general ledger of the Cash type will be automatically processed.
• The book costs can be applied when creating the cash flow entries. However, for users without the To change processed cash entries function right, the Book costs button will not be available again once the entry screen has been closed.
• Cash entries that are unallocated will be allocated to the unknown debtor or creditor during the closing period. This behavior is applicable to users with or without the required function rights.