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Generating SAF-T audit files (Portuguese legislation)

Menu path

Finance ➔ Reports ➔ Audit file

Introduction

This document provides the following information:

linking the taxonomy reference to the general ledgers,
changing the taxonomy reference of the general ledgers,
defining the taxonomy code for a general ledger, and
generating an audit file.

Description

The following scenarios will be applicable when generating, exporting, and importing the general ledger templates. Therefore, ensure that the required steps, such as linking the taxonomy reference to the general ledgers, as well as defining the taxonomy code for the general ledgers have been done in advance. This is so that the audit file can be generated successfully.

When generating the general ledger templates, by default, the values for the taxonomy reference and taxonomy code will be left blank. The values can be updated manually by clicking the Taxonomy button.
During the export or import of the general ledger templates, the values for the taxonomy reference and taxonomy code will not be copied.
When importing general ledger templates, the taxonomy reference that has been linked to the existing general ledgers belonging to the company, will also be applied to the newly imported general ledgers. However, the taxonomy code has to be linked manually.
If the general ledgers that have been imported do not exist in the company, the taxonomy code will be left blank.
If the general ledgers that have been imported do not exist in the company, but the general ledgers have been overwritten, the taxonomy code will also be left blank.
If the general ledgers that have been imported exist in the company, and the general ledgers have not been overwritten, the imported taxonomy code will remain in use.

How do I link the taxonomy reference to the general ledgers?

Go to Finance ➔ General ledger ➔ Chart of G/Ls.
Click the Taxonomy button.
At the Taxonomy: Reference field, select the relevant option.
Click Link.
Click Yes to continue.

The following options are available for selection:

Option	Description
S	Select this option to use the taxonomy reference for the SNC base accounts (Taxonomy S).
N	Select this option to use the taxonomy reference for the International Accounting Rule (Taxonomy S).
M	Select this option to use the taxonomy reference for the SNC micro entities (Taxonomy M).
O	Select this option to use a taxonomy reference that is not encoded.

For more information on the taxonomy references, see page 10 of 107, at https://dre.pt/application/conteudo/105300290.

How do I change the taxonomy reference of the general ledgers?

Go to Finance ➔ General ledger ➔ Chart of G/Ls.
Click the Taxonomy button.
At the Taxonomy: Reference field, select the relevant option.
Click Link.
Click Yes to overwrite existing data.

Note: By clicking Yes, all general ledgers will use the newly selected taxonomy reference, and the taxonomy code that is related to the linked taxonomy reference. The system will use the top most taxonomy code as the default value when there are multiple taxonomy codes that match the starting number of the general ledgers.

How do I define the taxonomy code for a general ledger?

Go to Finance ➔ General ledger ➔ Chart of G/Ls.
Select a general ledger.
Click Open.
In the general ledger account maintenance screen, go to the Extra tab.
At the Taxonomy: Code field, define the taxonomy code.
Click Save.

For more information on the taxonomy codes, see page 67 of 107, at https://dre.pt/application/conteudo/105300290.

How do I generate an audit file?

Go to Finance ➔ Reports ➔ Audit file.
Define all the relevant fields.
Click Export.
The audit file will generated in the XML file format.

Buttons

The following descriptions are for the buttons available in the Audit file screen (accessible via Finance ➔ Reports ➔ Audit file).

Chart of G/L's

Click this to view the overview screen for the Chart of G/L.

Export

Click this to export the audit file.

Close

Click this to close the screen and exit.

Fields

The following descriptions are for the fields available in the Audit file screen (accessible via Finance ➔ Reports ➔ Audit file).

Criteria section

Start date / End date

Select or type the start and end dates for the general ledger entries to be included in the audit file.

Version

Select the audit file version at this field. By default, 1.04 is selected. If you want to generate the older version of the SAF-T audit file, select the 1.02 option.

Cat IS (GL)

Select the general ledger account category at this field.

Category 5

This field is used for the database purpose. It is disabled and cannot be edited.

Tax basis

Select the tax basis for the audit file. The following options are available for selection:

Contabilidade – Select this option if the tax basis is for the accounting purpose.
Faturação incluindo documentos de transporte – Select this option if the tax basis is for the invoicing purpose, including the transport documents.
Dados Integrados contabilidade e faturação – Select this option if the tax basis is for the integrated data for invoicing and accounting.
Autofaturação – Select this option if the tax basis is for the self-billing purpose.
Faturação emitida por terceiros – Select this option if the tax basis is for the invoices issued by the third party.
Dados parciais de faturação – Select this option if the tax basis is for the invoicing of partial data purpose.

Export file section

Mode

Select the mode of the file export. The following options are available for selection:

Complete – Select this option to export the complete audit file.
Sales documents – Select this option to export only the sales documents content in the audit file.
Movement of goods – Select this option to export only the movement of goods content in the audit file.

Export path

Click to define the folder to which the audit file will be exported.

Progress section

Journals

The count of the journals that is involved in the export will be displayed here.

Transactions

The count of the transactions that is involved in the export will be displayed here.

Commercial documents

The count of the commercial documents that is involved in the export will be displayed here.