Exact Synergy Enterprise

Resume Management in Exact Synergy Enterprise

Introduction

The human resources divisions need a permanent storage for a set of data which represents the life course of applicants and resources in a company. This set of data is called a resume or curriculum vitae. The objective of this information is to provide historical data for matching skills or competencies of applicants and resources to job requirements.

In Exact Synergy Enterprise, a resume is created from a collection of resume items. These resume items are added to a resource or applicant under the Resume section of the corresponding card. A resume item consists of several fixed information such as the resume type, description, start date, end date, related document and notes for the resource or applicant. The resume type will determine the additional information that needs to be recorded by resources or applicants with different backgrounds.

For example, a resource with Sales and Marketing background will need to capture the information on the accounts that he or she has handled before, whereas a Software Engineer will need to capture information on the computing languages that he or she is proficient in. If a resume item is created using a request type called Work experience, then the corresponding fields such as Company name, Address, Job title, and Years of service will be available. It is also possible to link more than one resume type to a resource or applicant. For example, a resource or applicant can have more than one career history.

As such, you need to create resume types before adding resume items to a resource or applicant. The information stored in each resume item is defined by a resume type. A resume type contains a number of fixed general fields such as Description, Document, and Notes. If you need to store additional information, you can conveniently do so by adding extra fields. After adding the resume items, you can view the list from the resource or applicant cards.

Exact Synergy Enterprise provides the following applications to handle the related processes:

To create, list, view, and maintain resume types, go to HRM/Setup/Competency management/Resume types.
To add resume types as resume items to a resource or applicant, go to the Resume section of the resource or applicant card. To retrieve resource cards, go to HRM/Reports/Resources/Resources or HRM/Reports/Resources/Applicants.
To obtain the list of resume items, go to HRM/Reports/Resources/Resources or HRM/Reports/Resources/Applicants to view the resource or applicant cards and look under the Resume section.

For more information on how to use the applications, see the documents listed under the Related document section.

Here is a list of definitions for the terms used in the above applications:

Resources

A resource is a human that is connected to the company. In Exact Synergy Enterprise, the types of resources available are Employee, Contractor, Student, and Temporary.

Employee — An employee is a person who has an employment contract with the company.
Contractor — A contractor is a self-employed independent person, who receives payment from the company based on the invoices submitted for the work or services provided.
Student — A student is a person who has a study contract with the company, with a defined end date, to obtain working knowledge and experience.
Temporary — A temporary employee is a person employed by a temporary employment agency.

Applicant

An applicant is a person who applies for a vacancy in a company.

Resume

A resume is a document containing your personal data and work experience in brief. It is usually submitted to a company when seeking employment. This set of data is a collection of various resume items.

Resume item

A resume item consists of several fixed information such as the resume type, description, start date, end date, related document and notes, and information that is not fixed, such as working years. Information that is not fixed is determined by the resume type used selected.

Resume type

A resume type defines the information that is available in a resume item. A resume type contains a number of fixed general fields such as Description, Document, and Notes.